Primary objective:
To provide a professional secretarial support service to the Group’s board of directors and to guide the board in terms of principles of sound corporate governance

- Develop and maintain good relations and contact with executives, non-executives and other key managers
- Ensure that the company complies with all the statutory provisions of the Companies Act (2008), the JSE Listing Requirements and the King Report on Corporate Governance (King IV)
- Guide and assist the board on effective practices concerning company board meetings, business ethics and corporate governance
- Ensure that the board’s policies and instructions are communicated to the relevant persons in the company and that pertinent issues from management are referred back to the board where appropriate
- Manage the induction process of new directors, including preparation of induction pack and scheduling of visits to major subsidiaries, where appropriate
- Identify training requirements for inexperienced directors and ensure that there is an ongoing program to keep directors well informed of developments in the company and in respect of matters relevant to their responsibilities
- Ensure confidentiality of information at all times, in line with fiduciary duties associated with the role of company secretary
- Always act in good faith and avoid any conflicts of interest. Ensure that appropriate guidance is given to the board in these matters
- Ensure that directors operate within levels of authority approved by the board
- Provide the Board as a whole and directors individually with guidance in their duties, responsibilities and powers
- Keep directors informed of any new laws relevant to or affecting the company
- Ensure good information flow between the board and the various board committees
- Meeting administration, i.e. prepare annual work plan for the board and its committees; prepare agendas for these meetings in conjunction with the chairperson and key executives; ensure that information is dispatched timeously to all directors to enable them to prepare adequately for these meetings; take the minutes of these meetings and ensure that they are distributed as soon as possible thereafter to aid directors in implementing the decisions (via progress report / matters arising).
- Develop, implement and maintain a company secretarial framework for the Group and its subsidiaries, thereby ensuring the effective management of company secretarial duties and maintenance of statutory records
- Ensure compliance with all the statutory provisions of the Companies Act, including the lodgment of all documents with the Companies and Intellectual Property Commission and the JSE, as well as the maintenance and updating of all statutory registers, e.g. register of members and directors (for the Group and its subsidiaries)
- Ensure compliance with the company’s memorandum and articles of association and process any changes to meet the needs of the company (Group and its subsidiaries)
- Ensure compliance with the JSE Listing Requirements, the Financial Markets Act and the requirements of STRATE. Part of the fulfilment of these obligations entails the preparation and submission of all relevant communications to the JSE through the company’s sponsor, with specific reference to the timing, content and publishing of SENS announcements; guidance to directors and their associates regarding dealings in the company’s securities; and communication with the board, employees and other stakeholders regarding closed periods / trading under cautionary announcements
- Assist in the preparation of annual reports, i.e. take responsibility for preparing all or parts of the annual report, as agreed to with management from time to time, ensure that statutory deadlines are met and that the statutory and regulatory disclosures are validated, particularly in relation to statements given on corporate governance standards and practices in the company
- Certify in the annual financial statements of the company in accordance with the Companies Act that the company has lodged all returns required of a public company and that all these returns are true, correct and up to date
- Take charge of the processes and procedures associated with the holding of shareholder meetings, including arrangements for the presence of scrutineers, validating proxies and letters of representation received for these meetings, preparing meeting agendas and proxies and preparing the Chairman’s Agenda (i.e. script for the meeting)
- Ensure that a copy of the company’s annual integrated report is sent to shareholders within the stipulated period and to all persons entitled to receive it
- Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant stakeholders
- Develop and maintain good relations and contact with key executives, managers and external service providers such as the JSE, the Group’s JSE sponsors and the transfer secretaries
- Monitoring compliance with standing delegations form the board to management and reporting any breaches
- Intellectual property asset management, such as trademarks, business names and domain names
- Document retention and management
- Maintenance of corporate structure, including subsidiaries and associated administration
- MS Office, Outlook and other relevant software applications
Formal Education
Admitted Attorney (advantageous)
CIS Qualification

Experience:
At least 3-5 years of years of experience in a similar position


Knowledge
- Knowledge of financial services industry and understanding the language of the financial services community
- Company Secretarial Practices
- Corporate Governance principles and practices
- Business functions, key activities and business processes within an organisation

Skills
- High level of numeracy and good copy-writing skills
- Attention to detail
- Solution thinking mindset
- Interpersonal skills
- Analytical thinker
- Attention to detail
- Ability to work under pressure
- Methodical
- Organized
- Conflict management skills
- Strong problem solving skills

Short-listed candidates will contacted.