Accountant (Mechanical & Electrical)
Location: Pretoria, South Africa
Salary: Market related

Our client in the Mechanical and Electrical industry is looking to employ an Accountant.

Key responsibilities

ACCOUNTING TO BALANCE SHEET
• Cash book processing weekly
• Capture bank statements weekly and capture credit card expenses monthly
• Reconcile and expense debit invoices for: credit card, fleet cards, medical aid and cell phone account monthly
• Capture salary journal monthly and journalize interest on investments monthly and journalize petty cash expenses monthly
• Balance and journalize internal company loan accounts monthly
• Bank reconciliations monthly and trail balance monthly
• Year-end provisions and preparation for yearly audit

SUPPLIERS – DAILY
• Obtain quotations and evaluate quotations and obtain authorization and place orders
• Reconcile order with invoice
• Prepare payments and load payments, allocate expenses to GL and cost centers and prepare remittance advice and proof of payment
• Scan and e-mail remittance advice
• Reconcile creditors statements with suppliers ledger monthly and file to system

SALARIES – Monthly and Weekly
• Capture claims on input sheets and capture on VIP and add and Terminate staff on system
• Reconcile insured benefit statements and reconcile salary advances and loans
• Capture petrol cards / Calculate and capture private use of company vehicles
• Check memo's on VIP system and check system messages and correct
• Print and check pay slips and adjust if needed
• Export EFT data and import EFT data into bank
• Reconcile EFT batches to VIP
• Check bank balances and authorize and prepare and capture salary journal

BILLING FORECAST, DEBTORS & INVOICING
• Upkeep of yearly forecast in excel for each engineer
• record projects in forecast
• update the projects in forecast
• Prepare monthly billing schedule and prepare invoices, record handing to engineers for delivery and enter invoices and credit notes in fee journal
• Capture fee journal
• Print debtors statements and dispatch/fax
• Upkeep of fee files as per system and capture fee journal on Pastel

DISBURSEMENTS & INTERNAL COSTING \
• Capture travelling per projects
• Capture plotting / printing
• Capture direct expenses
• Invoice as per fee agreement
• Internal costing per project
STATUTORY RETURNS AND E-FILING
• VAT201 - monthly
• EMP 201 - monthly
• EMP 501 and IRP5’s - 6 monthly
• COID - yearly
• Statistics SA returns - 3 monthly
• WSP and ATR - yearly
• EEA2 and EEA4 - yearly
• CIDB renewal - yearly
• Resolve SARS enquiries with assistance of auditors

BBBEE
• Prepare yearly budget
• Do calculations -3 monthly
• Compare results with targets -3 monthly
• Report progress -3 monthly
• Meeting with Paul Janisch -6 monthly

WORKPLACE SKILLS PLAN
• Gather training info for staff for the following period 1/4 to 31/3
• Submit WSP online on CETA website
• Capture GL training data in spreadsheet and capture ATR online on CETA website
• Print WSP and ATR

HR
• Draw up employment contracts
• Preparation of documentation for yearly staff increases and structure salary packages and issue salary letters
• Update VIP with new data
• Pension fund and Insured benefits administration
• Administration of leave
• Staff evaluations and report back
• Policies & procedures

EMPLOYMENT EQUITY
• Gather data for EEA2 and EEA4 reports
• Report progress on previous targets
• Agree numerical goals and targets with Management
• Submit reports online.


OTHER
• Tests for Salary increases and Profit Sharing
• Monthly cashflow reports and forecasts and monthly Income Statement and Balance Sheet
• Other tasks as requested by FM and Management
• Keep to deadlines

QUALITY MANAGEMENT SYSTEM
• Adhere and implement procedures as set out in various practice manuals.
• Update practice manuals when requested.
• Suggest any positive feedback to improve practice manuals

OWN INITIATIVE
• The upgrading of skills and knowledge by self-study courses, etc.
• Ensure professional registration.
• Improve internal systems (with permission).
• Administrate internal projects.
• Take responsibility for internal projects/systems.
• Identify equipment/software, and new technology, which will improve your efficiency or that of the firm.

BOUNDARIES
• Purchase of equipment/software without authorization.
• Starting your own system or changing systems without approval.
• Misuse of office equipment (people, telephone, & computers etc.) for personal use, without permission.
• Causing discord amongst staff, which creates an unpleasant atmosphere.
• Making available any information to outside parties without the Director's approval.
• Conducting yourself in an unprofessional way.
• Arrange leave or time off without liaising with other administrative staff and your supervisors


Requirements

• BCom Accounting Degree minimum
• Completed articles
• Registered as member with SAIPA or SAICA AND Completed articles
• 2 years commercial experience in similar position
• Full Accounting for Ho and branch offices
• Pastel / Fusion accounting packages
• Excel advanced
• Salaries ( VIP)
• Electronic Fund Transfers and statutory Returns
• E-filing and ****@*****.***
• Costing and Invoicing
• Cash flow and financial reporting
• Billing forecast
• BBBEE rating
• Workplace skills plan and Annual Training Report
• Preparation for external auditing
• SARS Enquiries
• Human Resources
• Debtors / Suppliers
• Short term, PI and Contractors Insurance
• Asset Register and Employment Equity
• Investments and Cash Management