Job Title: Office Administrator / Bookkeeper
Industry: Agriculture / Forestry / Fishing / Hunting / Environment
Contract: Temp to Perm
Experience: 2 to 3 years in a relevant business industry doing admin, books, PA work
Education: Matric and any bookkeeping or admin courses/ diploma
Salary: R 7000 to R 10 000 pm depending on experience
Start date: ASAP
Closing Date for applications: 15 February 2016
Introduction:
Established Nursery in the Cullinan area urgently needs an experienced Office Admin / Bookkeeper to manage the internal administration of the company
Duties
- Setup of availability and order lists
- Phoning clients for orders and payments
- Doing orders, adding labels, taking it to the nursery
- Making sure which orders must take priority, arranging it with the pickers
- Delivery arrangements with customers
- Reporting to the owner about clients, orders, outstanding payments, any complaints or compliments
- Setup of delivery lists/ routes
- Updating and signing of employee register
- Updating and signing and filing of employee leave forms
- Updating of employee overtime on salary slips
- Creating invoices on QuickBooks , editing invoices on QuickBooks, making sure it is the same as the order going out
- Reading in of invoices, slips, customer payments on QuickBooks
- Recon of statements on QuickBooks
- Debtors and creditors recons on QuickBooks
- Correspondence with customers / suppliers / bookkeeper
- Counting empty trays of thrown away plants
- Counting plants the planters planted
- Filing of post, invoices, slips, pricelists etc.
- Basic recordkeeping on excel
Computer literacy: Basic computer skills including the work of word, excel, internet, pastel/ QuickBooks
Characteristics
- Initiative
- Conscientious
- Energetic
- Be able to work under pressure
- Perfectionism
- Be able to handle difficult clients, asking for money
- Firm but friendly
- Responsible
- Innovative
- Eager to please
- Insightful
- Eager to learn
- Reliable
- Work ethics
- Confidentiality
- Punctual
- People skills
- Self-driven
- Neatness and tidiness
- non-smoker
- No foul language
Working conditions
- 7h30 - 17h00 - Monday to Friday
- 1 Hour lunch not necessarily 13h00
- 15 days a year leave