PLEASE NOTE: ONLY SA CITIZENS WILL BE CONSIDERED FOR THIS VACANCY

APPOINTMENT REQUIREMENTS
• Gr 12
• Min 5 years admin experience gained within the agricultural industry
• Computer Literate in MS Office Package
• SYSPRO preferred
• Fluent in Afrikaans & English
• Drivers license & own reliable transport

KPA’S

FILING
• File purchase and sales contracts
• File weighbridge tickets on a daily basis
• File dealsheets and contracts on a daily basis
• Filing of invoices / transport invoices
• Filing of purchase orders/load confirmations
• File K1 forms / VAT certificates accordingly after receiving the client number from Debtors department
• Save K1 forms on the P-Drive

GENERAL OFFICE ADMINISTRATION
• Answer phone calls
• Take messages
• Approval of all invoices by Head Trader before sending to head office for payment
• Keep reception area neat and tidy.
• Responsible for receiving all the courier parcels and record holding of the detail.
• Courier of parcels/ documentation – keeping record of Waybill numbers
• Responsible for ordering office supplies

LOGISTICS

• Responsible for capturing all the Transport load confirmations
• Sending all the load confirmations to the transporters timeously after approval by the Contract Administrator
• Queries regarding Purchase orders
• Record holding of all the load orders

CONTRACT ADMINISTRATION
• Complete producer/sales contracts documentation in compliance with regulatory environment and company policy
• Saving of signed Sales Contracts on P-Drive
• Send producer/sales contracts to producers/buyers after approval by the Contract Administrator.
• Send signed producer dealsheets and contracts via email to Head Office as well as to producers
• Follow up on unsigned contracts (Producer/Sales contracts) on a weekly basis.
• Create Proforma invoices for clients

CLOSING DATE FOR APPLICATIONS – 24/04/2019

Competitive market-related salary on offer