Administrative Assistant

RESPONSIBILITIES

Perform complex administrative, secretarial and clerical duties in support of the GM Office; recommend improvements in workflow, procedures and use of equipment and forms.
Prepare and proofread a wide variety of reports, letters, memoranda and statistical charts; from rough draft or verbal instruction; take and transcribe dictation as re­quired; independently compose correspondence related to assigned responsibilities.
Maintain records and develop reports concerning new or ongoing medical related tasks and initiatives.
Maintain a calendar of activities, meetings and various events for the GM ; coordinate activities with other departments, the patients and other agencies.
Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities.
Meets visitors & patients, determines purpose of visit and advises direct manager. Takes messages or deliveries and/or arranges for alternative appointments.
Carries out other similar or related duties such as making photocopies, maintaining inventory stock with the supervision of GM . Also maintaining department’s stationery, collating and binding reports.

PREFERRED QUALIFICATION & EXPERIENCE:
· Bachelor’s Degree / Diploma or equivalent qualification
· Minimum 2 to 4 years of relevant experience

Salary R10 000pm