Job Description:

Invoicing
Opening of contracts on system
Compiling and submitting of physical contracts (sales and purchase contracts)
Distributing of contacts to suppliers and clients
Collecting of unsigned contracts
Managing the monthly NEDBANK audit by collecting and saving Proof of deliveries (POD’s), invoices and signed contracts
6 month reconciliations
Executing on contract terms and conditions.
Stock control.
Quality control.
Managing and execution of import/export documents and requirements.
Negotiate rates with transporters.
Adding new transporters to our existing book and ensuring GIT insurance is in place.
Develop relationships with transporters and clients.
Compile transport contracts using templates.
Follow up trucks to determine accurate ETA.
Good communication with clients keeping them informed about the status of the cargo.
Build good relationships with loading and off-loading points and identifying key role players at loading and off-loading points.
Daily administration function – feed all load data into computer database; reconciliation of PODs and loading weights.
Weekly planning of truck movements and stock delivery.
Handling of client, transport and supplier related queries

Qualifications:

At least 2 years’ experience in an administrative or financial role.
Relevant degree will count in the candidate's favour.
Analytical
Excellent Excel skills
Excellent customer service
Good planning and organizational skills
Excellent communication skills
Ability to work in a team
Good attention to detail
Ability to work accurately and efficiently