Assistant Company Secretary - Midrand Verfied

R 550000 per annum Midrand, Gauteng Midrand, Gauteng more than 14 days ago 16-08-2017 6:00:22 PM
18-09-2017 6:50:02 PM
Our client a leading Organization in the ICT industry is seeking a Company Secretary to join their team for 6 months.

Note this is a EE position and preference will be given in accordance.. Candidates can also apply via direct email or via prodevelopmentgroup

Main Purpose:

Responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements, and to enable authorized persons to determine when, how, and by whom the TSSA board's business was conducted. The assistant secretary ensures that the records of the organization are maintained as required by law and made available when required by authorized persons. These records may include founding documents, e.g. memorandum of incorporation, lists of directors, board and committee meeting minutes, financial reports, and other official records.
Responsible for ensuring TSSA complies with local statutory/ regulatory requirements for Companies Act, King IV, and other relevant legislation, including CIPC compliance
Responsible for the roll out, coordination, implementation and maintenance of the Internal Control System (ICS) in line with requirements from DTAG.
Ad-hoc assignments as and when required by the business.
Description of responsibilities:

Manage, draft / compile, ensure sign-off and distribute annual Company Secretarial Calendar to all relevant parties, including Company Directors.
Preparing for Board, Board Committee and EXCO meetings, including scheduling of meetings, drafting of agendas, sending out documentation and packs ahead of meetings. Ensures that proper notification is given of directors' and members' meetings as specified in the relevant legislation. (Board, EXCO, Audit Committee, Social and Ethics Committee, Shareholding Trusts, AGM and other meetings were required).
Attending meetings, taking of minutes and timely distribution of minutes.
Ensure overall co-ordination and measuring of effectiveness of governance bodies of TSSA and other operational sub committees.
In-between meetings, pro-actively follow up on matters requiring action.
Ensure that all statutory records are filed with CIPC and updated on a regular basis.
Responsible for maintaining ALL statutory required registers e.g. Company Register, Share Register etc.
Responsible for maintaining ALL Company Secretarial / statutory documents and records, e.g. attendance registers, minutes of meetings, resolutions, etc.
Responsible for drafting of Board of Directors resolutions and processing such.
Filing of annual returns.
Drive and facilitate the updating and amending of the Memorandum of Incorporation to comply with the Companies Act.
In close cooperation with the Head of Risk and Compliance, advise the relevant governance bodies / members on any matters that may have an impact on the governance of the various legal entities, e.g. changes in legislation, King IV, etc.
Ensure that all documentation required in terms of the Companies Act and any other applicable legislations are kept up to date, e.g. company registers, share allotments, movements in directors, etc.
Liaising with external regulators and advisers, such as lawyers and auditors;
Project management for Internal Control System (ICS) roll out
Coordination, training and ICS user administration
Monitoring and quality assurance of ICS control self-assessments
Drive the ICS process to meet TSI deadlines
Main contact liaison between LBU and TSI/DTAG for ICS
Ad-hoc assignments as and when required by the business
Qualifications and experience required:

Certified with Institute of Chartered Secretaries(CIS) qualification.
Degree and qualification in relevant area preferably B.Commor legal qualification.
Experience in Company Secretarial duties, ICS / SOX areas- 1 to 2 years
Experience in using electronic / automated Company Secretarial software (e.g. to handle board packs, etc) will be an advantage
Experience in other business areas - financial management
Experience in ICT industry
Key competencies: Knowledge

Experience in completing relevant forms and knowledge of the workings of CIPRO's offices.
Knowledge of relevant legislation e.g. Companies Act,King IV, etc.
Knowledge of financial management and internal controls
Knowledge of subject matter
Knowledge and understanding of ICT working environment
Knowledge of general management
Skills

Excellent written and verbal language skills.
Ability to work under pressure and without supervision.
Ability to deal with senior executives, i.e. CEO,Board Chairman, etc.
Strong interpersonal skills with emphasis on ability to build and maintain relationships and working within a team.
Computer literacy (Excel, MS PowerPoint, Word)
Leadership Skills
Decision making ability
Problem solving skills
Communication on all management levels
Be able to work independently
Conflict handling
Personal attributes

Working with People
Analyzing skills
Following Instructions and Procedures
Adhering to Principles and Values
Presenting and Communicating Information
Strategic vision
Ability to think creatively
Self starter