Assistant Company Secretary - Sandton

Key responsibilities

  • Drafting, producing and delivering to shareholders on a timely basis all documents required to be delivered to them by law (including the annual report and accounts, interim accounts and notice of the AGM and other meetings) and such further documents that the board deems desirable

  • Ensuring that up to date statutory and other records are maintained for each company within the company Group and that documents which are required to be filed by law are filed on a timely and accurate basis in accordance with the relevant legislation

  • Overseeing the activities of the appointed counsel with regard to compliance and governance issues.  Managing, and where appropriate, drafting minutes and legal documentation regarding the transfer of, and/or the granting of rights over, businesses, shares and assets within the company Group, maintaining accurate records and archives of the events and documentation

  • Identifying opportunities to, and otherwise procuring, the protection of the intellectual property rights of the company Group, whilst maintaining accurate records with a view to protecting and asserting the rights of the company Group

  • Overseeing the activities of the appointed registrar in relation to the Company’s obligations and responsibilities to its past and present shareholders, ensuring timely delivery of communications and payment of dividends and compliance with the provisions of the Company’s Articles of Association (most notably the transfer provisions) and that shareholder queries are resolved fully and promptly

  • In liaison with the appointed registrar and the Group Company Secretary, preparing and, on a timely basis, circulating, documentation in relation to shareholder meetings and ensuring the smooth running of such meetings

 Qualification & Skills:

  • CIS certification

  • Advanced MS Office

  • B Degree 


  • Corporate governance and compliance;

  • Planning related to logistics and schedules of shareholders, board and board committee meetings;

  • Management of share register and related certificates

  • Drafting of documents; minute taking, preparation and circulation

  • Disseminating and collating information at board, director and wider business level

  • Document management and control

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