Assistant Financial Controller – Hospitality Group - Franschhoek

This is an URGENT position
Salary: R25 000 – R30 000 dep on exp & qualifications!

The Assistant Financial Controller is responsible for assisting the Financial Controller with the smooth running of the accounts department for multiple properties. The function should be proactive, analyzing, and recommending alternative action in every respect, and to operate in line with the Company policies and guidelines, and the Company’s business plan.

RESPONSIBLE FOR ACCOUNTING AND FINANCIAL CONTROL
- To oversee Accounts Receivable and any and all related duties to the position
- To oversee Accounts Payable and any and all related duties to the position
- To process and reconcile the Cashbook daily
- To process daily Sales Journals
- To process all other journal entries, both standard and ad hoc as and when needed
- To bank all cash on a daily basis
- To reconcile cash and credit card banking
- To perform float checks on all float holders
- To maintain a Petty Cash Float
- To check all PMS and POS transactions are correct and if not, to liaise with Receptionists, Night Audit, Restaurant Managers to resolve any queries
- To ensure all Management and/or PM accounts are settled timeously
- To check monthly Payroll input
- To oversee the Operational Finance team
- To oversee the Procurement Cycle, together with Cost Control
- To process bi-monthly VAT returns
- To process monthly EMP returns
- To process any other Statutory return
- To control and reconcile the Asset Register

- Directs and manages the purchasing and storeroom functions with its employees
- Utilises leadership skills and motivation to maximise employee productivity and satisfaction
- Monitors hotel’s overall service and team work daily, and makes recommendations for improvement to Department Heads
- Selects and develops strategies to improve guest service and efficiency

HUMAN RESOURCES MANAGEMENT
- Screens, interviews and selects potential employees
- Checks that staff meets and exceeds internal customer service expectations by training and encouraging staff to use company Core Values, principles and standards
- Identifies training needs, and makes sure staff receives training, including skills training to produce consistent results
- Identifies employees with potential for promotion and/or transfer
- Works closely with the Human Resources Manager on the following Human Resources related tasks:
- Performance appraisals
- Coaching
- Counselling
- Discipline and grievance

• Fosters and develops effective employee relations throughout the department as well as with other departments within the hotel
• Keeps effective internal communications, including daily meetings with all staff to ensure optimum team work and productivity
• Looks for ways to motivate and challenge employees

• Adheres to all health, sanitation and food safety rules and regulations, and makes sure that all staff adheres to these
• Ensures that all potential and real hazards are reported and reduced immediately
• Fully understands the hotel’s fire, emergency, and bomb procedures
• Ensures that emergency procedures are practised and enforced to provide for the security and safety of guests and employees
• Ensures that employees work in a safe manner that does not harm or injure self or others
• Stimulates and encourages a general awareness of health and safety
• Anticipates possible and probable hazards and conditions and either corrects them or takes action to prevent them from happening
• Ensures that the highest standards of personal hygiene, dress, appropriate uniform, appearance, and conduct is maintained by all employees in the department

MISCELLANEOUS
• Attends meetings and training required by the General Manager
• Assists colleagues to perform similar or related jobs when necessary
• Ensures guest satisfaction by attending to their requests and inquires courteously and efficiently
• Accepts flexible work schedule necessary for uninterrupted service to hotel guests and the hotel’s stakeholders
• Maintains own working area, materials and company property clean, tidy and in good shape; reports defective materials and equipment to General Manager
• Continuously seeks to endeavour and improve the department’s efficient operation, and own knowledge of the job function
• Is well updated on, and possesses solid knowledge of the following:
- Company fire, bomb and emergency procedures
- Company health and safety policies and procedures
- Company facilities and nearby sights of interest and importance (i.e. hospitals, stations, tourist sights)
- Company standards of operation and departmental procedures
- Current licensing relating to own Division and hotel
- Accepted methods of payment by the Company
- Short and long term hotel as well as Corporate marketing and promotional
programs
- Corporate clients and clients generating high business volume
- Union agreements (where applicable)
• Follows any reasonable instruction given by the General Manager