Assistant Procurement officers - Middelburg Verfied

Salary Negotiable Middelburg, Mpumalanga Middelburg, Mpumalanga more than 14 days ago 25-05-2017 7:40:09 AM
22-06-2017 7:40:09 AM
Job Mission:
To provide efficient and effective procurement of goods and services timeously, within budget and in accordance with procurement policies, procedures and practices.
Key Performance Areas (summary of functional outputs):
1. Execute integrated sourcing and procurement processes and follows prescribed procedures towards fulfilling procurement needs
2. Access, analyse procurement information independently
3. Execute purchasing of goods and services and manage procurement administration
4. Perform dual/triple adjudication of tenders and management of contracts/purchase orders within set policies and standards
5. Negotiate and coordinate conclusion of the agreement with suppliers to meet customer expectations
6. Consult with supervisor to manage problems/risks and make recommendations timeously
7. Build and maintain healthy interpersonal and inter-team relationships

Specifications
Key Customer/s:
· Procurement Managers
· Tender Committees
· Group Commercial Staff
· Suppliers/service providers
· Project/Contract Manager/ End users
Functional Outputs
1. Execute integrated sourcing and procurement processes and follows prescribed
procedures towards fulfilling procurement needs by:
· Implementation of Procurement Policies, Procedures and Practices
· Adherence to SLA with end users
· Implement and manage cost reduction and price containment strategies
· Implement negotiation strategies and conduct negotiations for low value and low risk items
· Decide on a procurement strategy to provide the most cost effective and best business solution to satisfy business need
· Evaluate process options and select appropriate mechanism
· Identify and confirm financial and contractual risks i.e. Forex, hedging, performance, etc
· Identify new materials for codification
· Interact with users to define the required process for the identified procurement needs
Utilise approved procurement templates to develop Terms and Conditions of contract for the
equired procurement need
· Ensure user specification document is signed off prior to issue to the market
2. Access, analyse procurement information independently by:
· Gather end-user requirements
· Identify the opportunities to implement supplier development and localisation
· Analyse previous ad-hoc purchases for establishment of potential contracts
3. Execute purchasing of goods and services and manage procurement administration by:
· Scrutinise purchase request for logic descriptions, specifications, lead time and availability of funds.
· Source and select a supply base.
· Evaluate process options and select mechanism.
· Compile and issue enquiry
· Co-ordinate the evaluation of tenders, financially, legally, technically and commercially
· Compile confidential evaluation report culminating into the most viable business decision
· Establish contract/purchase orders in line with policies and procedures
· Manage contract in terms of contract administration
· Execute and implement modifications and deviations
· Perform procurement administration
. Conduct filling for all transactions executed for audit trails
4. Perform dual/triple adjudication of tenders and management of contracts/purchase orders
within set policies and standards by:
· Apply adjudication mandate as per delegation of authority
· Make decisions which comply with sound business and ethical principles
· Identify and recommend negotiation opportunities
· Loading concluded contracts/purchase orders in the SAP system
5. Negotiate and coordinate conclusion of the agreement with suppliers to meet
customer expectations by:
· Negotiate with suppliers to obtain best value for money
· Prepare and present a mandate and feedback report for approval by delegated authorities
· Coordinate negotiation meeting and compile minutes
· Conclude contracts/purchase orders within the mandated parameters by the delegated authorities
· Record savings realised

· Facilitate contract/purchase order award
6. Consult with supervisor to manage problems/risks and make recommendations
timeously by:
· Liaise with end user to identify any transactional related risks and problems and propose
suitable solutions
· Ensure the upholding of policies and procedures by maintaining ethical and positive
relationships with external supplier base
7. Build and maintain healthy interpersonal and inter-team relationships by:
· Coordinate the establishment of a cross functional team
· Work effectively with the team and ensure team signed off meeting minutes of agreed specifications.
· Expedite or de-expedite deliveries in consultation with end users and suppliers.