RESPONISIBILITIES

Payroll/General
• Attend to queries regarding Medical Aid, Provident Fund, and Risk Benefits daily.
• Weekly follow up with outstanding claims.
• Meetings with Service Providers.
• Updating and maintaining of Registers for Medical Aid, Provident Fund and Risk Benefits.

Medical Aid Benefits
• Administer new, terminations and transfers of employees
• Assist employees on a one-on-one basis with Medical aid queries.
• Knowledge of Discovery and Bonita’s Billing statements
• Balance and reconcile med aid billing to payroll journals accurately and efficiently.
• Input Medical aid changes to employees on VIP Payroll
• Submit all payment requisitions to Finance with detailed recons monthly.
• Administer bookings for Med Aid Training of all staff at year end.
• Knowledge on Discovery online portal.

Provident Fund
• Administer new, terminations, transfers of employees, withdrawals, ROT’s, AVC’s
• Assist employees on a one-on-one basis with provident fund Queries and understanding and issuing of Benefit statements
• Balance and reconcile provident fund recons to payroll journals accurately and efficiently.
• Ensure Provident Fund statements are sent out annually to all staff
• Input Provident Fund changes to employees on VIP Payroll

Risk Benefits
• Administer new and terminations
• Administer the GL, ICB and Funeral Unapproved Benefits
• Ensure all Beneficiary nominations Forms are complete for all existing and new staff.
• Ensure Risk Benefit statements are sent out annually to all staff
• Ensure all Death, Funeral and Global Education benefits claim forms are completed accurately
• Follow-ups on outstanding documentation regarding claims.
• Liaising with all Beneficiaries to assist with Section 37C distribution.
• Make Risk Benefit changes to employees on VIP Payroll
• Disability and Retirement
• Assist with completion of all claim forms
• Manage the setup of Disability claims on VIP Payroll

Garnishee
• Receive, Implement and Pay Garnishee orders
• Administer and reconcile payments to SYNREC

OID/ WCA
• Complete and full knowledge on submission of OID/WCA claims electronically to the DOL
• Full understanding of OID/WCA returns of earnings forms
• Assist with annual forecasts for WCA ROE
• Responsible for all payments to DOL and letter of Good Standing for all entities

• Employee Self Service- ESS
• Creating new employees on ESS and terminating employees on ESS monthly.
• Manage all users – Reset or unblock users.
• Suspend system during updates and after payrolls are closed
• Manage Workflows
• Configure the ESS system when necessary
• Release ESS Payslips before 4pm the day before pay date.
• Release IRP5’s annually on ESS
• Create Workgroups and link employees accordingly
• Assist with all other ESS related query.


? Provide information and reconciliations to Auditors as required. Adhere to all quality and safety requirements of the companys management
system.
? Adhere to all quality and safety requirements of the companys management system.
? Perform any other reasonable tasks as assigned by direct line manager.


QUALIFICATIONS
Education
? Matric
? Relevant Financial or HR tertiary qualification advantageous
? Advanced computer literacy
? Good communication skills

Experience
? Minimum of 5 years full function Benefits required
? BIM, Sage Intelligence, Smart reporting advantageous
? Must have worked on a payroll size of approximately 2000 employees
? Excellent working knowledge of Word and Excel

Competencies
? Must be able to work independently
? Good interaction and communication with internal staff are service providers
? High attention to detail and accuracy in completing tasks
? Must be able to work in a highly pressurized environment