JOB PURPOSE

• To grow and support BWACT operations and oversee the Branch activities

• Provide administrative duties to support all office and programme work

• Coordinate general branch office and financial administration

KEY PERFORMANCE AREAS

Take responsibility for the administration of the Branch

- Coordination of general monthly and quarterly office and programme reports

- Stock management and inventory of merchandise, donations in kind and office stationary

- Distribution of donations in kind in conjunction with BWACT CSI Programmes

- Database and CRM management of all branch contacts and lists

- Coordination of Branch meetings and minutes

- Coordination and support for internal and external communication in conjunction with the Chairperson

- Undertake any other duties that might reasonably be expected of the post holder

KPA – Financial Duties: ( reporting to the Treasurer)

- Day-to-day financial responsibilities

- Petty Cash management and disbursement, record of sales and revenue, issue of receipts and make necessary deposits, securing safety of revenue

- Management of office supplies, stock and inventory

- Programme support: Distribute and record certain funds to various core programmes etc. (monthly payments to service providers and collection of all funds due to BWACT)

- Preparation of financial reports for month end submission to Head Office

KPA – EXCO and Committee Support and coordination

- Coordinate Committee meetings

- Take minutes at all committee meetings

- Facilitate and support various task teams required for the Region

KPA – Administrative Duties:

-Take responsibility for the administration of the Branch

- Coordination of general monthly and quarterly office and programme reports

- Stock management and inventory of merchandise, donations in kind and office stationary

- Distribution of donations in kind in conjunction with BWACT CSI Programmes

- Database and CRM management of all branch contacts and lists

- Coordination of Branch meetings and minutes

- Coordination and support for internal and external communication in conjunction with the Chairperson

- Undertake any other duties that might reasonably be expected of the post holder

KPA – EXCO and Committee Support and coordination

- Coordinate Committee meetings

- Take minutes at all committee meetings

- Facilitate and support various task teams required for the Region

KPA – Programme Support: in support of: Events, Sponsors and Gifts in Kind programme management and development

- Relationship building with all programme stakeholders (Donors, Speakers, Service

- Providers, Committee Members, Members, BWASA staff etc.) in relation to Events,

- Volunteer and Gifts in Kind programme management and developmento

- Assessment of needs of BWACT and programme areas: such as CSI programme needs, o awareness and education needs in relation to Events, Programmes and Sponsor management and development

KPA – Promotion of BWACT as it relates to: Events, Sponsors and Gifts in Kind programme management and development

- Promote and market BWACT through PR, social media and various activities.

- Promote and market. BWACT through presentations and talks to interest groups, service clubs, corporates, etc.

- Coordinate and execute various event based campaigns and ad hoc / external fundraising. event initiatives and manage related budgets

- Coordinate and manage the Branch Gifts/Services in Kind Programme

- Incorporate merchandise sales with PR and event activities

- Create and maintain a data base of potential and existing stakeholders/partners

- Maintain a good verbal and written communication standard with all key role players

- Engagement with relevant stakeholders in the interest of fostering good relationships with both the beneficiary and donor community and general public.

QUALIFICATIONS AND EXPERIENCE

• Matric Certificate. Diploma in administration/events management or PR

• Minimum 3 years’ experience in office admin. Experience in Non Profit Sector an added advantage.

KNOWLEDGE,SKILLS AND COMPETENCIES

- Must be proficient in Microsoft Office Suite (Word, Excel, and Power Point)

- Possess both good oral and written communication skills

- Experience in Event / promotion/marketing; donor/sponsor/customer relationship management; database and Customer Relationship Marketing platforms.

- Attention to detail