Buying Administrator Skilled - Vereeniging Verfied

R 15k-18k per month Vereeniging, Gauteng Vereeniging, Gauteng more than 14 days ago 05-10-2014 10:40:16 PM
02-11-2014 10:40:16 PM
Position Summary: Under general direction of the Buying Manager. Responsible for sourcing and buying stock/assets for the company and its clients

Position Objective: Planning, organizing the comprehensive purchasing functions in compliance with mandated requirements; ensuring daily activities including major purchases; responding to a range of inquiries regarding processes; negotiating terms and conditions with vendors and/or service providers and achieving department objectives and goals, within budget
Primary Responsibility
Strategic
? Strategic objectives of the company are understood and assist management in meeting them
Policies
? Actively assist in the monitoring of and adherence to Company Policies
Communication
? Effective and efficient communication skills
Work instructions
? Actively assist immediate manager in writing and implementing Work Instructions in line with QMS
? Involved in the day to day operations
? Do purchase orders as requested through Purchase Quotations or Departmental Requisitions.
? Follow-up on status of current purchase orders and confirm delivery dates.
? Arrange for collection or delivery of orders to stores daily before 16:00.
? Make sure documentation correct before goods receipt is done
? Make sure documentation correct before documents are send to Accounts Department for processing.
? Adherence to Company’s safety regulations
? Provide procurement administration support to projects
? BEE adherence concerning suppliers
? Prepare Requests for Quotations and submit them to potential suppliers (As per SAP Purchasing Process # 3)
? Analyse quotes and make recommendations
? Negotiate terms and conditions and conclude Supplier Agreements (Price, Quality, Delivery Conditions, Payment Terms, etc.) (As per SAP Purchasing Process # 3)
? Provide sample components to Development and Quality for First Part approval (As per SAP Purchasing Process # 2a.)
? Place initial orders and follow up (Suppliers, Logistics, Freight Forwarders, etc.) (AS per SAP Purchasing Process # 5)
? Establish, set, maintain and update material standards (exchange rates, raw material trends, etc.)
? Conduct Supplier Audits (Logistics, Maintenance, Quality Systems, etc.)
? Compile Supplier Reports and make recommendations for improvements
? Maintain and improve relationships with suppliers
? Housekeeping
Reporting
? Preparation and submission of departmental reports to assist Manager
? List summary of reports as per Management requirement
Human resources
? Aware of the importance and processes of setting, implementing and running staff KPI’s
? Focus on Staff Objectives at all levels within the organisation
? Assist in managing subordinates including: Duties to be performed, Punctuality, and Interpersonal conflict
Travel
? Domestic travel may be required
? International travel may be required
Skills
? Advance Excel
? Communication
? Negotiation
? Supervising
? Time management
? Reporting

Knowledge
? Administration
? Cost of sales
? SAP
? Logistics
? Products of service
? Assertive
? Efficiency
? Self-disciplined
? Self-responsibility
? Multi-tasking
? Accuracy

Qualification&/or Experience
? Diploma :Supply Chain management
? 3-5 years’ experience in the same environment

Your ability to meet the primary objective will be measure through the following Key Performance Indicators:
Quarterly Objectives (As per KPI List on Premier)
? % or Value of NCR VS the Goal
? Time of receipt of RFQ to placing of Purchase Order
? Time of Purchase Order to time of Goods Received Note
Annual Objectives (in addition to Quarterly) As per KPI List on Premier
? COS Decrease
? Supplier Database
? Average Credit Terms with Suppliers
? Preferential Procurement (BBBEE)