Fulfil your functions within the rules, regulations, instructions, policies and procedures applicable to ICS.
Render professional administrative duties of the highest standard and according to any lawful and reasonable requests and instructions issued to you.
Receive clearing instructions and administer the complete process.
Receive, check, verify and file documentation.
Forward finalised documents to the relevant authorities and customers after approval.
Administer and update the computerised system.
Ensure that shipping clerks fulfil their functions within the approved policies, procedures, rules and regulations
Receiving initial supplier documentation via e-mail or fax
Verifying dates, prices, amounts, certificate of origin, certificate of health and veterinary permits and check documentation for completeness and correctness.
Completing forwarding/clearing instructions and forward it to the Clearing Agent.
Obtaining original documentation from suppliers.
Comparing original documentation with initial documentation received and verifies that details correspond.
Forwarding original documentation to the Clearing Agent for releasing of the product.
Initiating Telegraphic Transfer payments to be executed by the Accountant for pre-payment CAD contracts by supplying them with the checked documentation, this also applies to the ocean freight payments for FOB consignments.
Submitting the Bill of Lading to the Shipping/Clearing Agents in cases where the receipt of original documentation is delayed by delivering it to them
Forwarding original documentation via courier in cases where products are delivered in Durban.
Obtaining ocean freight invoices from the shipping lines and check whether the correct freight rates are reflected correctly on the applicable invoice upon receipt thereof.
Updating the computer system with all relevant information during the execution of the above process.
Providing branches, upon request with export documentation.
Receiving clearing instructions, timeously apply for Arrival Notifications (ANF) from the shipping lines, clear transactions on the Advanced Customs Port (ACS) system, apply for SA Landside charges and arrange for payment to the shipping lines.
Forwarding all release documents to the DBN branch and pass all port due documents.
Adhering to customs rules and regulations on the clearing side.
Standing in for any person that is on leave or sick leave.
Executing all other reasonable and lawful tasks and instructions given to you from time to time.