Namibian Position! The primary purpose of the Commercial Contracts Managerâ??s role is to manage contracts creation and execution ensuring that all contracts are awarded in compliance with a strictly applied tender process. Monitor contract performance and compliance in accordance with the contract management plan, risk management plan and organizational policies and procedures. Namibian Citizen

Job Specification;

Contract Management

• Manage commercial contracts allocation
• Monitor contract performance and compliance in accordance with the contract, contract management plan, risk management plan and organizational policies and procedures.
• Ensure that all contractual obligations, deliverables and exposures are managed timely and correctly
• Ensure processes and governance are implemented
• Manage commercial and contractual relationships and negotiations with clients
• Ensure that all contracts awarded meet legal, commercial and group requirements at all times.
• Work closely with other department teams to ensure effectiveness for contract management processes.
• Ensure that appropriate document control is maintained and formalises end-user’s contractual requirements
• Ensure that inputs from key role players are obtained to ensure that requirements are met.
• Draft and negotiate legal agreements and contract changes when necessary.
• Roll out and manage Contracts/agreement register and profile contracts according to risk
• Complete and roll out best practice guidelines for optimizing commercial leverage for company

Contracts Optimization and Policy Development

• Identify potential contract items and take the necessary steps to ensure such items are added to existing contracts or appropriate contracts to be established.
• Take cognizance of and action requests from end-users and suppliers for the adding and / or removal of items to contracts in consultation with the appropriate Department Director.
• Interface with accountable Department Manager(s) to ensure that contract administration requirements are met.
• Identify contract risk areas and advice Department Manager(s)  on necessary changes for the benefit of the business
• The incumbent is also held accountable for the output of the direct subordinate(s) under his/her supervision ensuring adherence to Company operational policies, procedures.

Contract Cost Management and Cost Savings

• Identify opportunities for cost savings through efficient, integrated processes and strategic use of systems.
• Ensure all parties are informed on contract price adjustments as they come into effect.
• Ensure a Savings register is maintained and logged as a KPI for Section.
• Develops the relevant guidelines and terms for Price and Supply agreements
• Develop knowledge on industry characteristics and trends so that the Company can optimize its contract spend.
• Gives due consideration to recommendations from the Preferential Procurement Personnel with regards to socially and economically disadvantaged suppliers and /or service providers.
• Review tender procedures and regulations to ensure compliance to DPM Corporate standards and best practice.
• Review tender documents to that ensure all Tender submissions meet both the functional & technical requirements standards as well as relevant compliance requirements.
• Ensure that the Tender Board award tenders in fair and ethical manner as established in the organization tendering procedures.
• Develop tender and contract documents involving supplier negotiation, negotiating contract terms and conditions and supplier management.
• Ensure that all Tender compliance documents are filed and regularly updated (Tax Clearance, BEE etc.).
• Ensure all Tender registers and folders are maintained and reviewed for completion and compliance.
• Monitor correspondence between the Company and Tenderers to ensure transparency and fairness of the tender process.
• Monitor and implement the functioning of the Company’s internal tender policy
• Recommend changes to Management on the procedures for the internal tender process and ensures their compliance with the Company’s overall strategies and goals.
• Identify areas of concern and make expert recommendation to the Tender Board on the methods that need to be implemented to improve tender processes and commercial benefit to the company.
• Assist in drafting tender specifications and requirements
• Ensure that all Tender documents are available and Tender Board meetings and have been viewed and signed off as per procedure.
• Liaises and consults with clients, contractors and internal staff in order to develop and implement contract renewal and extension plans.
• Review modifications, extensions and contract closeout documents.

Contracts Statutory Compliance Management

• Implementing effective Compliance systems and processes
• Liaise with external Legal Counsel and other stakeholders where required
• Ensures that the company’s contractual policies and procedures are adhered to at all times.
• Ensures that the departments conduct regular contract meetings, facilitate where required.
• Understand and interpret terms and condition clauses that pertain to liability, indemnification, warranty, and liquidated damages.

Stakeholders Relationship Management.

•      Manage the contractual relationship between the Company and Contractors

•      Gives guidance and training to tend users on Contract management

•      Establishes and maintains effective relationships with contractors, so that the benefits of better communication and understanding may be reaped by the company.

•      Monitors contractor compliance to contractual agreements.

•      Provide training and information sessions for suppliers and Contractors on new projects and opportunities as well as Code of Business Conduct and Ethics.

•      Addresses contractual issues with suppliers and service providers where appropriate.

•      Keeps the end-users informed with regard to the latest issues involving their contracts and the influences that external forces could have on their situation

•      Ensure end users have” kick off” meetings and regular contract performance meetings

Effective Human Management & Leadership

•      Provide leadership, advice and support to staff within the team

•      Set individual and team goals to support departmental objectives

•      Direct subordinates to achieve individual and team objectives

•      Assess subordinate performance and implementing corrective measures where necessary

•      Identify the training and development needs of subordinates and implementing them

•      Provide mentorship as required

•      Develop and implement career and succession plans to increase section and individual effectiveness

Minimum Requirements;

• Non negotiable - Namibian Citizenship or Permanent Residency
• Position is situate in a remote area approximately 4 hours from Windhoek!
• Bachelor’s Degree in Supply Chain Management or Business Management
• Additional Contract Management or Contract Law qualification is required
• Minimum of 10 years’ experience in Supply Chain of which 5 years’ experience gained in a Contracts Manager position in the Mining industry
• Proven knowledge and experience of Contracts management and negotiation.
• Proven knowledge in Contract Law
• ERP/Contracts module knowledge
• Excellent verbal and written communication skills
• Must be Computer literate (Excel)
• Good organizational skills and ability to lead and motivate staff
• Strategic partnering skills (e.g. cooperation with common goals)
• Relationship management skills
• Negotiation skills
• Risk management skills

Kindly note that by submitting your application for this career opportunity you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.

Please note that only shortlisted candidates will be contacted. Should you not have heard back within a two-week period, please assume that your application was unsuccessful. All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so.

Ref: CPT000011/Tam