Qualified CSSA/CIS Company Secretary and Compliance Officer
STELLENBOSCH

Fast growing telecommunications company is recuriting for a COMPANY SECRETARY | COMPLIANCE OFFICE

Key Responsibilities:
1. Operational Compliance
• Ensure the compliance in relation to the Companies Act, 71 of 2008 and all relevant
legislation as applicable to the holding company, its subsidiary companies and interrelated
companies;
• Ensure yearly renewal of B-BBEE certificates in relation of the holding company and
all its subsidiary companies and provide reports thereon to the holding company’s
• Social and Ethics Committee;
• NPO/PBO Compliance – submission of annual reports and donation certificates;
• Independent Communications Authority of South Africa (ICASA) Compliance
• Reporting, which includes ensuring compliance at all times with the terms and
conditions of all ICASA licenses held by the subsidiary companies; and
• ICASA License amendments, applications and transfers.
2. Corporate Governance
• Ensure that all corporate governance requirements and applicable principles are applied within the holding company, subsidiary companies and inter-related companies;
• Keep abreast of developments in relation to the King Report, which will include revising policy and governance philosophy to ensure such conforms with suitable practice principles and will include ensuring that management is informed of these developments;
• Knowledge of the Johannesburg Stock Exchange (JSE) listing requirements will be beneficial;
• Ensure that all applicable statutory documents and/or records are up to date and safely stored at all given times;
• Advise the Board of Directors, individually and collectively as to their legal duties and responsibilities; and
• Monitor and ensure compliance with all applicable legislation in relation to the holding company and its subsidiary companies.
3. Company Secretarial
• Oversight of company administrative services, including keeping company records updated both internally and with CIPC/ICASA and acting as the point of contact with external auditors/compliance officers who conduct annual audits/inspections pertaining to both the holding company and its subsidiary companies;
• Prepare meeting and board packs for board meetings and committee meetings and record the minutes thereof for approval;
• Maintain the share register of the holding company and its subsidiaries;
• Draft resolutions for various transactions including board and shareholder resolutions for the holding company, its subsidiary companies and inter-related companies;
• Providing guidance and assistance in relation to any queries received which pertain to
• the above-mentioned Key Responsibility areas;
• Basic drafting of legal letters and affidavits;
• Responsible for all record-keeping, in line with legislative requirements and maintenance of internal filing system both electronic and physical versions thereof for the holding company, subsidiary companies and inter-related companies; and
• Assist with income tax and VAT applications to SARS (templates and supporting docs).

Qualifications, Experience and Personal Attributes:
• Corporate governance and company secretarial qualification recognised and accredited with the Chartered Secretaries Southern Africa (CCSA) (preferred qualification) alternatively a CIS qualification. A minimum of 2 years’ experience as a
• Company Secretary and/or Governance Professional within a corporate environment
• Ability to self-manage;
• Hard working;
• Diligent and dependable;
• Ability to perform in a fast-paced and stressful environment;
• Good analytical skills;
• Excellent planning and organisational skills;
• Self-motivated and eager to take initiative;
• Great degree of attention to detail;
• Enthusiastic and energetic; and
• Responsible.

Practically:
• The Company Secretary will manage all corporate governance, legal compliance and company secretarial functions within the company group. He/she will work closely with the Company’s selected auditing firm, Ernest & Young, Industry specialist Ellipsis for ICASA compliance and LDP for all company secretarial functions.
• This position will require travel within the country (as may from time to time be required) and will entail conducting an audit review of all legal agreements and company documentation at the offices of the subsidiary companies.
• He/she will be responsible for ensuring the maintenance and update of record-keeping systems implemented at the holding company and its subsidiary companies on an ongoing basis.
• The Company Secretary will report directly to the Company’s Corporate Legal Advisor and Financial Director.
• Upon a successful offer being made to the respective candidate, he/she will be required to attend the JSE listing requirements course and will furthermore, be required to complete the examinations prescribed in relation thereto in November 2018.