Role Purpose
To perform the company secretarial and administrative responsibilities within Investments. The candidate must ensure that all legal entities comply with legal, statutory and governance requirements, and also contribute towards optimization and continuous improvement of the department.

Responsibilities and work outputs
Board / Committee Meetings
• Collate information for various Boards and Committee packs, including all Exco meetings
• Draft agendas, in consultation with Chairperson/s, and liaise with Directors / Committee members
• Provide input into Board / Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites
• Prepare board packs and distribute to members and invitees
• Attend meetings and take accurate and professional minutes
• Draft minutes for vetting by Chairperson
• Assist Chairperson with drafting reports to certain Committees e.g. Group Board, EXCO Statutory and secretarial records
• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC
• Ensure that all companies comply with the Companies Act, governance principles, various applicable legislation

Professional responsibilities
• Provide advice and guidance on the Companies Act, King III, JSE Listings and related legislation
• Ensure corporate governance best practices are adopted by the company
• Draft Charters, Terms of Reference, policy documents on governance and legal matters
• Engage with statutory and professional stakeholders as required e.g. FSB, CIPC, etc.

Experience and Qualifications
• Minimum of 3 (three) years' experience in a company secretary role
• Minimum of 3 (three) years' experience in excellent minute-taking
• Good communication skills (verbal and written)
• Sound knowledge and understanding of corporate law and corporate governance
• A CIS qualification or legal / commercial degree compulsory
• Previous experience in the Investments industry will be advantageous