Compliance Operational Administrator - Bellville

Job Title: Compliance Operational Administrator
Location: Bellville

Purpose statement
Responsible for the effective planning, control and execution of file monitoring as well as the coordination of external branch reviews to ensure the company complies with regulatory requirements and internal policies and assist the rest of the compliance team with the managing of compliance risk.

Reports to: Compliance Manager

o People
Regular interaction with financial advisors, colleagues and management to ensure the effective delivery of compliance processes and

o Processes

Internal operational monitoring
o Compile and deliver on annual internal file monitoring schedule as per monitoring methodology;
o Conduct monitoring as per plan and risk rate financial advisors accordingly. Audit includes quality of file and advice given;
o Transfer risk rating to audit sheet and update Compliance Manager weekly;
o Feedback communicated regarding risks identified in file monitoring escalated to Compliance Manager;
o Change advisor risk rating classification on monitoring schedule as per audit result and amend audit frequency as per risk rating.

Register maintenance
o Update the replacements register as per Business Register;
o When conducting audits, check that replacement documents are submitted.
o Responsible for the review of existing, development as well as management of information in respect of existing registers

Representative management
o Monitor compliance with existing supervision agreements and identify areas of non-compliance;
o Assisting with the updating and maintenance of the representative register;
o Providing compliance packs to new advisors and ensure that they are familiar with the procedure;
o Ensuring that compliance documentation is updated and published on the Wealth Portal.

o Assist Compliance Manager with ad-hoc projects
o Co-ordinate any Compliance action points resulting from Consultancy meeting and help with accreditation of CPD points
o Back-up authoriser for CCM payments
o Responsible for remaining abreast of current affairs as well as regulatory changes and developing implementation plans for affected
business areas
o Attendance of regular compliance meetings, re and training coordination
o Responsible for the resolution of day to day compliance queries from advisors as well as other departments within the company and
escalating to Compliance Manager where necessary

Job Evaluation Criteria
Formal Education
Compliance certificate advantageous
Regulatory examination for representatives advantageous

Three years’ related experience in a compliance function in Financial Services with working knowledge of FICA and FAIS.
Experience in a financial advisory capacity will be beneficial.

Critical Competencies
- FAIS Act
- Compliance processes
- FICA and related Acts
- Administration
- Technological: Ms Office
- Bilingual (fluent in English and Afrikaans)
- Professional service delivery Skills
- Planning and execution
- Process Driven
- Ability to apply facts to the rules and regulations
- Risk assessment capabilities
- Attention to detail
- Methodical
- Highly organized
- Dependable
- Written and verbal communication skills

Only Short-listed candidates will be contacted.

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