Contracts/Tender Administrator - Vereeniging Verfied

Salary Negotiable Vereeniging, Gauteng Vereeniging, Gauteng more than 14 days ago 15-11-2016 3:33:17 PM
13-12-2016 3:33:17 PM
Requirements:

• Std. 10 With Mathematics
• Product Knowledge 1 Year – preferably electrical
• Sales Admin (Sales, contracts, tenders, quotations and enquires) 1 Year
• Documentation for the Import of Products (1 Year)
• Experience in Microsoft Windows , Word and Excel
• Experience in SAP/R3 with specific reference to the Sales & Distribution module
• Must be fluent in English and Afrikaans
QUOTATIONS / TENDERS
• Act as tender convenor on annual tenders and quotations as prescribed by Sales Administration Manager.
• Analyse tender and ensure timeous completion of the tender.
• Analyse tender document and assign responsibility for all sections of the document to the appropriate department within the factory.
• Ensure tender information is delivered to relevant departments so that the department has sufficient time to respond accordingly.
• Ensure the return of information as per schedule.
• Request a tender review meeting with Sales Admin Manager if required.
• Provide and compile all information necessary for a tender vet.
• Complete the tender document, ensure correct signature and arrange for on time delivery of the document.

ANALYSE PERFORMANCE AT TENDERS
• Collect all tender read out values
• Compare the company’s prices to competition
• Record these values on Excel work sheet
• Calculate ‘% off list’ of each lowest item
• Calculate approximate value of items awarded to .

AWARD OF TENDER OR ITEMS OF TENDER
• Compare order with tender and clarify any changes.
• Arrange order review if necessary.
• Arrange for necessary documentation to be delivered to customer ensuring:-Signed contract Guarantees Insurance’s Form of Indemnity etc.
• Co-ordinate with Production and Planning to get a delivery schedule. Progress this information to the customer.

ORDER PROCESSING
• Check order against contract for any deviations.
• Determine delivery date and confirm changes with customer.
• Arrange an order review meeting to inform all necessary parties of changes required
• Register orders on SAP immediately when all information is on hand.
• Release orders Logistics.

CONTRACT ADMINISTRATION
• Inform customer should any delivery not occur according to agreed schedule.
• Liaise with Customer to limit any repercussions that may result from late deliveries.
• Calculate CPA adjustments and ensure customer is invoiced accordingly and on time.
• Co-ordination of routine customer tests and factory commissioning verification.

GENERAL
• Prepare budgetary quotations for the company’s sales.
• Ensure follow up on quotations submitted.
• Review colleagues tender documents.
• Proactively search for new tenders/enquiries
• This includes Tradenet Local daily press Weekly press Internet.

Team Creation and Development:
• Consult with fellow employees on progress of work
• Participation in decision making and communication regarding work priority, quality of work, especially through participation in the mini-business area.
• Perform self-training and self-development in knowledge and procedures relating to the departments work. Willingness to engage in cross-training.
• Ensure correct and ethical conduct in accordance with disciplinary procedures and policies.


Quality:
• Ensure that work is performed in accordance with the procedures and instructions laid down in the Departmental Quality Manual and those generally applicable in the company as well as Instructions and Procedures that may be stipulated from time to time.
• Continuously monitor own work in terms of efficiency and effectiveness and initiate and verify corrective and preventive action, where applicable

Safety:
• Engage in safe working practices and housekeeping as laid down in the OHS Act.
• Actively participate in the investigation in safety and health related incidents to prevent future recurrence

Budget:
• Perform duties to ensure that department expenses are within agreed tolerance limits of budget.