Creditors Clerk - Fourways Verfied

R 9000 per month Fourways, Gauteng Fourways, Gauteng more than 14 days ago 02-03-2018 6:54:15 AM
27-04-2018 6:54:15 AM
Creditors Clerk - Kerridge Package - Fourways

Section 1: Role Details

Position Title Creditors

Department Administration

Main purpose of this position • Management of company creditors accounts

Reporting to Financial Manager

Policies, procedures and regulatory aspects required to achieve purpose • General Dealership policies and procedures
• Generally acceptable accounting practices

Additional recourses employed by the incumbent in achieving the purpose of the position • Staff in various departments
• Information/Inputs
• Computer System
• Office Equipment

Standard working hours 08h00 to 17h00

Special circumstances surrounding this position Overtime and Weekends to be worked as and when required

Advantageous qualifications Accounting/bookkeeping diploma

Roles or positions preceding this position Cash Book

Roles and positions subsequent to this position Cash Book
Bookkeeper


Section 2: Outcome and Tasks
Outcome will be considered successful when • All expenses are supported by a valid invoices which are authorised by a relevant manager
• All creditors are reconciled properly and all queries are addressed
• All creditors are paid on time (provided that there is cash-flow)

Tasks 1. All Debtors accounts opened are checked and approved in line with the company policies and procedures
2. Generate orders for ad-hoc expenses
3. All expenses are supported by a valid tax invoice and signed off by the relevant manager
4. All expenses on creditors accounts are verified
5. All creditor accounts are reconciled in full by the agreed deadline
6. Creditor queries are addressed as far as possible
7. Creditor accounts are paid timeously (provided that there is cash flow)
8. Daily banking and payments received on a daily basis


Task 1 Open Creditor accounts
while adhering to the following performance standard(s) • Open creditor accounts in line with the policy and procedures.
• Ensure that all documents are completed in full and signed off by the relevant directors
• Ensure that all relevant documents are put on file and all information, including limits, are captured and enforced.
• Keep details of BEE status in mind
and has to be completed within the following timeframe As and when required

Task 2 Generate Orders for Ad Hoc Expenses
while adhering to the following performance standard(s) • Generate orders for ad hoc expenses and ensure that that it is authorised before it is send to the supplier
• Ensure that all expenses are supported by an approved order – orders are only valid for 14 days.
• Close orders that have been open for more than 15 days.
• Manage all GIS accounts
and has to be completed within the following timeframe Daily & Monthly

Task 3 All invoices are verified and expenses are supported by a valid tax invoice
while adhering to the following performance standard(s) • All expenses are supported by a valid tax invoice signed off by the relevant manager
• Expenses are all allocated correctly
• All invoices are verified on the system and paid only when there is an valid, original, authorised invoice
and has to be completed within the following timeframe Daily

Task 4 All creditor accounts are reconciled in full
while adhering to the following performance standard(s) • All creditors must be reconciled in full by the agreed deadline (+/- 20th of the month)
• All reconciling items are checked and followed up
• Once reconciled it must be handed to the FM for checking after which it will be prepare for payment (all payment will be made via EFT)
and has to be completed within the following timeframe Monthly

Task 5 Creditor accounts are paid timeously
while adhering to the following performance standard(s) • Creditor accounts are paid timeously (provided that there is cash flow)
• Creditors that give settlement discounts will have preference
• Where there are issues on creditors it must be reported to the FM immediately
• Credit limits with creditors must be checked and if the credit limits are too low, it must be discussed with the FM
• Allocate payments to the accounts.
and has to be completed within the following timeframe Daily/Monthly

Task 6 Do Cash banking and payments on a daily basis
while adhering to the following performance standard(s) • Collect cash from the other departments
• Ensure that the cash correspond to the receipts and reconcile all the till accounts
• File the copy receipts with the copy of the deposit slip
• Check that all the credit card receipts to correspond to the payment received and that the payments are allocated properly – including the vehicle credit card receipts.
• Compile the banking and hand over to the driver to bank as soon as possible
• Check that cheques are valid
• Where cheque payments must be banked, prepare the deposit slips
• Adhere to the company policies regarding cash receipts
and has to be completed within the following timeframe Daily

Task 7 Ad Hoc Payments
while adhering to the following performance standard(s) • Prepare all ad hoc payments - make sure that all the relevant documentation is done before it is paid. These include all payments due on the 1st of the month, i.e. rent, etc.
• Let the accountant and FM know that it is urgent.
• Ensure that all company procedures are followed.
and has to be completed within the following timeframe Daily

Task 8 Follow-up account queries
while adhering to the following performance standard(s) Satisfied staff, suppliers, customers and management
and has to be completed within the following timeframe Daily

Task 9 Filing
while adhering to the following performance standard(s) Each staff member is responsible for his/her own filing. Ensure that all filing is done timeously and correctly.
and has to be completed within the following timeframe Daily

Recruiter: Dames App