Our client, a leading commercial real estate services company, is looking to appoint a DEBTORS ADMINISTRATOR. The ideal candidate will have a minimum of 2 years full debtors function experience. The main purpose of this position is the collection of clients’ rental to ensure healthy cash flow and control of all debtor’s accounts and to maintain good long-term customer and client manager relationships.

Requirements:
• Matric with accountancy as a subject OR equivalent qualification / training.
• Must have sound Computer literacy skills – experience on Nicor; MDA; SAP; will be advantageous.
• Must be familiar with Contract Management; Policies and procedures; Rent collection; Debt Collectors Act 1998.

Responsibilities:

Collection activities
• Telephonic collections and follow up.
• Detailed comments on each case.
• Statements, Utility readings and invoices where needed.
• Bank allocation and journals to correct payments.
• Reconciliations where disputes exist and send information through to tenants.
• Final demand letters.
• Recommendation to summons.
• Update client database.
• Follow up on unpaid cheque and debit orders and letters to clients.
• Interpretation and suggestion of down payments and follow up in writing.
• Interest on arrear rental – control.
• Recommendation of summons of tenants more than 2 months outstanding.
• Follow up of all outstanding matters.
• Communication to Client Manager and tenant admin on disputes after investigating of the original lease agreement and account.

Reporting:
• Monthly cash flow reporting and ensuring that each tenant has a comment and follow up date with reaction.
• Internal and external Audit Report investigations and feedback.
• Quarterly and Annual Book year end reporting.
• Reporting and correction of credit balances.

Credit Balances:
• Refund of deposit and interest Investigation of other credit balances and correction thereof