Debtors Clerk - West Rand
Matric
5 - 10 years Debtors, invoicing & stock control
Pastel experience
DAILY TASKS

Invoicing
Check SPO’s (Sale Purchase Order) for accuracy i.e. Customer Details, Vat No, Company Name and Telephone No in full (cell number is not sufficient), Delivery Address, Contact Person, E-mail Address
and Order No. INCOMPLETE SPO’S TO BE RETURNED TO SALES PERSON FOR COMPLETION
to check SPO’s below cost - these to be authorised by Operations Director/MD and only if not available another Director
Check SPO’s for low GP percentage i.e.15% and below. These to be authorized by HR prior to being invoiced
Check SPO’s for staff purchases which should be at cost plus 10%. Attach supplier invoice to SPO and authorised by HR prior to being invoiced
Accuracy and attention to detail is of the utmost importance, i.e. selecting of correct stock, selecting correct cost code and special attention to spelling.
Match Delivery Notes (goods already received) to SPO by checking each individual item against SPO.
Any variance between Delivery Note and SPO to be taken up with Sales Person and Warehouse.
Forward Tax Invoices to relevant companies/customer for payment
Ensure companies and customers have all signed POD’S timeously to ensure that AVC receives payment on time. Check and check again.
Reconcile Invoice back to SPO being aware that some items could be on backorder.
Always reference Delivery Note Number on Invoice.

Pro Forma Invoicing
Forwarding to customers for upfront payment on orders
Forward to Stores for picking of stock
Weekly check all Pro Formas for converting to tax invoice
Convert to Tax invoice at month end
Payment not received within 48hrs, to be communicated to Stores Administrator and Sales Executive

General
Prepare Delivery Schedule for collections and delivery as per procedure
Ensuring all necessary documents are available for installations booked for the next day
to follow through on any other instruction / project given by management

Attributes
Sound knowledge of Pastel Accounting
Attention to detail and identifies and corrects errors; is alert and accurate
Withstand pressure and to cope in times of crisis; can multi task
Initiative/problem solving and seeks solutions to resolve unexpected problems within the confines of their role
Interpersonal skills; demonstrates ability to get along with others, is respectful of co-workers and acts as a team player
Customer service; courteous and pleasant and pays attention to all customer needs
Dependability; takes accountability for job responsibilities and maintaining required attendance and punctuality/timelines
+/-10 years’ experience
R12 000 - R14 000pm