Our excellent client specialising in Travel industry, based in Cape Town, is currently looking for a Debtors Clerk to join their team. You will perform all relevant duties of debtor accounting procedures and controls.

Key responsibilities:
• Ensure correct, timely and complete checking of all booking confirmations (target: all bookings received on the day to be checked by the end of the day)
• Check client’s details are loaded correctly (name, room type, number of clients)
• Check that the booking is loaded under the correct agent, that the agents reference number is in the booking
• Check that the services are loaded correctly (correct supplier, correct date, correct supplier and agent rates)
• Follow up with the consultants or database department if any information loaded into the booking is incorrect
• Post debtor invoices to ledger accounts (target: all bookings for which the agent has credit facilities are invoiced on travel date; pre-payment bookings are invoiced 45 days prior to travel date)
• Double check that all information in the booking is still correct
• Check that the client’s details haven’t changed in the booking
• Double check that the services loaded in the booking are still correct, compared to the confirmation signed off
• Invoice the booking and email the invoice to the agent
• Ensure that the invoice is allocated to the correct branch code
• Check that VAT reflects correctly
• Follow up and resolve queries received from the agent or any internal queries
• Ensure that invoiced value and booking value always match
• Send accurate and complete statements to the agents
• Ensure that all invoices are paid as per the stipulated agent/client payment terms, no overdue balances on the age analysis
• Check data quality in Tourplan and liaise with the Database department
• Ensure that all department deadlines are met
• Organize all financial documents produced and received

Additional duties:
• Establish good working relationships with agents and clients
• Assist the consultants with bookings if required

Job Type: Temporary, Maternity Leave cover, 1st March – 30th June

Salary: R12k p/m

We’re looking forward to hearing from you!