We are looking for an articulate, intelligent individual who is very sharp with numbers has strong leadership and management skills of people and bookkeeping with all round PA/HR/Payroll/Buying/Bookkeeping experience in running a SME concern as 2IC to the Director/Owner. Will suite an individual who comes from the metal manufacturing sector the like in a warehousing environment

Min 10 years experience as an admin managerbookkeeper 

Must have Matric Mathematics, English, Afrikaans, Physical Science, Accounting subjects on Higher grade 

Minimum Diploma Accounting Science or Degree 

Computer literate in MS Office packages, email and internet plus Pastel Accouning V12 and Pastel Payroll

Personal Assistant

: Screening phone calls, visitors and invitations

: Setting up appointments and arranging of business lunches

: Overseeing management and staff when director is abroad

: Minute taking during Director’s and Management meetings

: Ensuring that all electronic and manual record keeping for companies are up to date

: Maintaining stationery levels

: Authorisation of petty cash

: Updating and implementation of Standard Operating Procedures

: Sending out all company post and correspondence

: Opening and sorting all company and directors post

: Drawing up and distribution of memos to staff

: Drawing up directors correspondence

: Ensure that all company licences and registration documents were updated and valid at     all times and that all original documents were displayed correctly.

 HR Officer/ Payroll Officer

: Managing approximately 30 staff members

: Recruiting – advertising, screening,

: Meeting with managers to evaluate staff performances and to ascertain staff recruitment needs per department

: Drawing up contracts of employment

: Updating and implementation of Standard Operating Procedures

: Overseeing staff – punctuality, uniform etc.

: Disciplining staff – verbal and written warnings, disciplinary hearings and enquiries, dismissal of staff, termination of contracts

: Maintaining staff records - leave, sick leave, disciplinary records, personal information

: Organizing of annual staff year end function

: Monitoring and authorization of staff leave

: Assisting Director with annual staff evaluations for salary increases

: Compilation of  UI19 forms, Provident Fund and UIF maternity benefits forms.

: Drawing up memos to staff on behalf of the company

: Implementing and updating staff of new company procedures

: Ensuring that HR related procedures are effectively implemented, administered and maintained

: Weekly and Monthly payroll

: Total staff of approximately 30

: Processing new staff onto the Payroll System

: Complete payroll functions i.e. back-pay, overtime, deductions, medical aid, provident fund, incentives, bonuses, increases

: Calculation of overtime, back-pay, leave pay, bonuses

: Monthly closing, monitoring and journaling of staff accounts

: Submission of UIF data

: Loading and monitoring of garnishees and staff loans

: Print and submit monthly analysis and EMP Reports

: Administering provident fund

: Handling all payroll related queries

: Complete processing of year end procedures

: Submission of data via Easy-File to SARS at financial year end

 Financial / Accounts Manager

 : Processing of Job cards                    

: Invoicing to customers

: Liaising to customers about queries, job cards, orders

: Check invoicing prices and compile statements to Customers

: Full debtor’s control

: Follow up on payments

: Capturing of supplier invoices onto pastel

: Reconciling Suppliers to statements

: Capturing of payments and receipts into cashbook

: Reconciling of cashbook

: Control and reconciling of Petty cash onto cashbook

: Cash customers invoicing and keeping control of cash monies received.

: Planning of the financial status of companies weekly and monthly

   i.e Purchases and sales figures

: Compiling weekly and monthly budgets.

: Vat recons complied and done on e-filing

: Income tax and Provisional tax recons for company

: Planning of year end functions

: Compiling all price increases suppliers and customers

: Working out profit margins of each component

 Buyer

 : Processing new orders onto Job cards

    : Evaluating of material to order

: Ordering of material to manufacture.

: Negotiation of prices from suppliers

: Liaising with Suppliers on deliveries etc.

 Implemented a minimum turnaround time to ensure that queries and complaints are resolved with the minimum hassle to the customer

Arranging staff for annual stock take

Assisting the Stock Manager with the preparations for annual stock takes

Work as the Financial Officer to ensure that reports required for monthly and annual year end are in order and submitted

Implanted own excel formulae’s sheets on computer to fun an efficient job card systems

and bills of material of each component.

Ref: DBN000602/LB