THIS POSITION IS ONLY OPEN TO SOUTH AFRICAN CITIZENS OR THOSE HOLDING SOUTH AFRICAN WORK PERMITS. IF YOU HAVE NOT HEARD FROM US WITHIN 30 DAYS PLEASE CONSIDER YOUR APPLICATION UNSUCCESSFUL. ONLY SHORT LISTED CANDIDATES WILL BE CONTACTED.

Duties:
• Control, manage and coordinate all information/documentation that is issued to the department using the EDMS.
• Receive issue, register and coordinate the correct distribution allocation of all official correspondence and project related documents
• Ensure that the documents conform to the project numbering system, as applicable.
• When issues arise over the use of the EDMS and document, find solutions to both the immediate and long term issues that minimize or eliminate negative impacts to the project.
• Generate reports on an ad hoc basis, as required by the project.
• Create and maintain document control processes and procedures within the document control department and handle all documents according to the required procedures.
• Perform any other document control functions as required by the Lead Document Controller or Engineering Manager.
• Implement and maintain effective document control procedures and processes within the Document Control Department, in accordance with the standard requirements and processes.
• Query and retrieve documentation as may be required by the project.
• Perform ad hoc audits.
• Control, manage and coordinate all information according to ISO requirements

Requirements:
• Good communication skills
• Good people skills
• Well organized
• Flexible to adjust priorities when needed
• Project Documentation Knowledge or administration knowledge
• EDMS Experience
• Procedure driven and conformance at all times
• Proficient with MS Office Suite
• Able to work in a team environment, unsupervised and under pressure
• Strong Time-Management skills
• Ability to prioritize
• Be proactive
• Problem solving ability to think beyond the “box”
• Formal Performance management system and application experience