Job Description:
An exciting administration opportunity exists at one of the largest construction companies in South Africa. This position is largely an admin support role, and the candidate should be proficient in typical secretarial functions. You must be able to work under pressure and have good organisational skills as well as good attention to detail.

Position Details:

Personal Assistant to Estimators in the preparation and completion of tenders.

Preparation/Submission of Bid Documents
Establish from estimator what copies are to be made of the bid documents and to who they should be delivered.

Establish system for distribution of Briefing Notes, clarification notes and responses to same.

Assess the submission documentation requirements.

Create check list for bid submission returnable documents and monitor for compliance.

Check and compile the submission documentation as the information becomes available.

Submission of tenders which involves preparing bills in Excel/Word format.

Converting electronic bills to CCS/Candy.

Collecting additional information for tender submission such as Board Resolutions, Bid Bonds, Intent Letter for Surety ship in local and foreign currencies, etc.

Liaising with Clients and Consultants.

Preparing method statements.

Maintaining and updating information such as CV’s, Experience sheets, etc. and general admin duties.

Establish transport requirements for delivery of bid submission and arrange same accordingly.

Maintain Filing System with company procedure
Pre-qualifications

Tenders

Awarded contracts

Signed contract documents

Ensuring up-to-date policies are kept on the database

Archiving of tender files
Job Qualification & Experience:
Competent in MS Office (Excel, MS Word, PowerPoint)

Candy / CCS (Beneficial)

Company Description:
Our client is one of the largest construction companies in Southern Africa and is listed on the Johannesburg Securities Exchange. The driving force behind them is a core of dedicated, hands-on management professionals whose experience spans decades of major construction projects in southern Africa, the Middle East and various Indian Ocean islands. The fact that the management and staff have a significant shareholding in the company means that you can be assured of 100% commitment. Our client’s offices are strategically located in Sandton, Cape Town, Durban, Port Elizabeth and East London. Construction activities, which cover the full spectrum, are divided into three main operating divisions, Building Construction, Civil Engineering and Roads and Earthworks.