Our client is looking for a dynamic Events Administrator to join their team.

The Events Administrator’s responsibility is to support the Event Executives and Event Manager with administrative tasks, reporting and requisition management. In addition to this, the Events Administrator is required to take responsibility of repeat event contracts.

 Key responsibilities will include but are not limited to:

 Assist with Administrative and Secretarial Duties

• Generate quotes as requested by management or EE
• Assist the department with general administrative tasks 
• Pull EBMS reports for weekly meetings 
• Follow up on release dates for repeat events   
• Contract management for repeat events (issue, follow-ups and contract and addendum submissions)
• Drawing up of discount forms for repeat events as required by the event executives
• Loading of programmes, service orders and requisitions in EBMS as required by event executives 
• Assist the Events Manager with completing feedback in the Age Analysis 
• Calendar management: scheduling of meetings 
• Assist the department by answering telephone calls in line with CTICC standards
• Booking of repeat events for the event executives 
• Produce minutes for departmental events
• Ensure highway signage is up to date

Coordination of Internal Events  

• Determine requirements for internal meetings, around 300 per annum
• Project management of internal events for various departments including programme/schedule, food and beverage, audio visual, health and safety, entertainment, decoration, layouts and table plan requirements  
• Assist with client site inspections 
• Coordinate client relations management (CRM) events for the department

 Minimum Qualifications and experience required: 

• Matric or equivalent (NQF Level 4)
• Certificate in Events Management, Tourism or Hospitality (NQF level 5)
• One year event administration experience
• Computer literacy on various computer software programs

Ref: JHB000068/BF