Working in collaboration with the VIP Support Team, Human Resources and Facilities Management, this exceptional individual will provide a seamless service in the planning, costing, scheduling, coordinating and evaluating of all DIGI’s special events, both internally, and externally. Will be working in Tandem with the Travel Co-ordinator, each is the back-up for the other.

Duties will include, but not limited to:
• Consult with clients about events and offer suggestions to ensure their requests can be met (requires remaining abreast of venue, dining and entertainment options – locally and internationally)
• Negotiate the type and costs of services to be provided, in line with a budget (requires a thorough ability to work with budgets and costing)
• Organise the venue and ensure that it is appropriately set up, with regard to seating and décor (requires the ability to manage suppliers of services and goods; as well as project manage all deliverables to align perfectly)
• Consult with vendors, venues and suppliers to ensure adequate staff members are provided, and with catering staff to plan menus
• Consult with service providers such as entertainers and transport companies
• Coordinate staff to ensure the programme of events occurs on time (for example, speeches and the serving of food and refreshments)
• Oversee work by contractors and report on variations to work orders
• Find solutions to any problems that arise concerning services or programmes provided
• Advise senior management on matters requiring their attention and implement their decisions
• Follow up with suppliers and finance to arrange payment and, after the event, to evaluate the service provided
• Collect and analyse data on projects undertaken, and report on project outcomes.
• Major Events:
o staff annual year-end function (1000+ guests);
o international VIP Customer entertainment – individualised, and group events, includes travel arrangements, accommodation, transport, dining, entertainment, and meeting Executive Hosts
o annual calendar of staff functions – social, teambuilding, sporting, wellness days, charity events, etc
o Monthly new starter event

Requirements:
• Amadeus Qualified and Experienced (Junior)
• Previous experience in the Hospitality industry, or events management
• Existing connections for Suppliers list in the events industry
• Intermediate Excel Proficiency, Advanced would be advantageous
• Able to negotiate, delegate and work under pressure.
• Possesses strong, meticulous and analytical judgement skills and initiative
• Able to work independently and efficiently in a highly pressurised environment with tight schedules
• Excellent written and verbal communication skills
• Good team player
• Demonstrated initiative and commitment to high levels of service.
• Critical thinking and problem solving ability.
• Sound judgment and decision making.
• Excellent interpersonal skills
• Neat personal appearance