EVENTS COORDINATOR (EHC291
Based : Midrand
Salary : R22 – 30 000 pm (Depend on experience
Daily responsibilities include:
• Co-ordinate all events, conferences, seminars
• Deliver event within costs (budget cost vs actual cost)
• Meet specified deadlines
• Quality of services produced to an agreed standard
• Respond to queries within specified timeframes
• Productive work habits (effective time management, planning, priority setting, initiative)
• Quality of event produced (client feedback)
• Dealing with sponsors, suppliers as and when required
Range of Jobs:
The range includes, but is not limited to co-ordinate all:
• Events
• Conferences
• Seminars
• Awards dinner
• Yearend functions
• Social events etc.
• PR material (keeping stock of promotional items), gifts
• Social club/events
• Sports events
• Community trust (charities, donations).
Requirements:
• 1 to 3 years as an Events Coordinator
• Relevant qualification or training.
Coming up with innovative, creative solutions for events within the budget provided, staying abreast of new technology, venues etc.
Client Service
This requires dealing directly with consultants, senior management, executives and external clients to ensure that they receive excellent service.
• Returning telephone calls;
• Over delivering on promises;
• Looking for creative solutions to any problems;
• Follow-up where required; and
• General courtesy.
Miscellaneous (Other)
• Always work with an event brief ensuring that every aspect of the event is documented and accounted for from the beginning of an event to the closing off.
• Monitor general costs and expenses in an effort to keep overall department costs down;
• Advise the client if the final event will affect the original quotation (where applicable);
• Final reporting on events (final report sheet) which would include the status, reconciliation of all cost budgeted vs actual, samples of marketing material developed, report back from client etc;
• Project co-ordinate all events from beginning to end, including any material required (invite, brochure, online rsvp sites etc); and
• Adhering to all company procedures.