RS Recruitment Services is assisting a highly successful company in the INDUSTRIAL SECTOR, to recruit an EXECUTIVE ASSISTANT to Executive Management for their offices in Richards Bay, KZN.

Purpose of the position: To provide full secretarial services and administrative support to Executive Management.

Key Performance Areas:
Secretarial services and Communications, including the following:
Minutes taking, initiating and following up on business matters behalf of the Executive Manager (EM); convey instructions and information to subordinates on EM’s behalf; replying to correspondence by deciding on content and handling back-up research; typing of documentation; provision of telephone service; handling confidential correspondence.
Retention and availability of information, including the following:
Establishment and maintenance of EM’s filing systems and follow-up systems; maintain leave roster for division’s management team.
Organisation and administration, including the following:
Perusal of all incoming mail, sorting, replying, redirecting or taking action where relevant; maintain individual diaries of EM’s; coordinate meetings and arrange off site meetings and functions; statistical analysis and reporting.
Group responsibility, including the following:
During absence of EM inform relevant staff and issue directives regarding matters requiring decisions; provide a back-up secretarial service to other EM’s; protection of company assets; provide company travel arrangement service to EM’s; establish and maintain personal data files.

Applicants should have/be the following:
University Bachelor’s Degree
Minimum of 5 year’s secretarial experience
Strong MS Office skills (Excel, Word, PowerPoint) and SAP literacy
Typing speed > 60 w.p.m. and minute taking skills
Excellent scheduling/diary management skills (Planning and organizing)
Excellent English communication skills – verbal & written
Valid Driver’s Licence – Code EC
Personal Attributes:
Presentable, well spoken, good communicator – will be seated in the Executive “Wing”
Confidentiality Self-driven, Assertive at all levels, building working relationships and being a team player, Effective decision making and Must cope well under pressure, Self-starter who has a ‘hands on’ style of working
Must be energetic, Attention to detail

Remuneration:
R26 000 ctc
Medical Aid, pension, cell phone allowance and performance bonus.

To apply:

Please, only apply if you meet all the criteria for this position.
• Send your CV in MS Word format including at least three recent contactable references, including names, surnames, positions, land line, cell numbers and most important, their e-mail addresses.
• Complete a screening questionnaire which may be sent to you.

If you have not been contacted within 2 weeks, please consider your application unsuccessful.