Executive Assistant CFO - City Of Johannesburg Metro Verfied

Salary Negotiable City Of Johannesburg Metro, Gauteng City Of Johannesburg Metro, Gauteng more than 14 days ago 23-07-2015 11:33:38 AM
20-08-2015 11:33:38 AM
Executive Assistant-CFO

Five Year Fixed Term Contract
One of the top Housing Company that operates in all four corners of South Africa is currently recruiting for a Executive Assisatnt-CFO. Purpose of the Job will be to provide an executive and secretarial support service to the CFO. In addition, render an office support/administration service including diary management and facilitate operational efficiency of the Office.

Education, Training and Experience
•A valid Grade 12 Certificate
•Relevant secretarial qualification
•Two (2) to three (3) years’ experience in a financial environment would be advantageous
•Knowledge of MS Office
•Communication, attention to detail and planning skills are essential

Key performance areas
• Co-ordinate inflow and outflow of clients and stakeholders, city officials, Government officials, external executives, the board and shareholders on behalf of the CFO
• Respond to incoming calls and direct them to relevant Departments
• Respond formally to queries, requests and enquiries from internal and external customers, stakeholders, general public, etc.
• Make follow-ups with relevant Managers on all queries and ensure that they are adequately addressed
• Co-ordinate interdepartmental meetings on behalf of the CFO
• Make appropriate arrangements for knowledge exchange on request by external stakeholders (other local authorities)
• Manage complex executive calendars by planning for various meetings and conference calls
• Prepare meeting documentation and background information for the CFO prior to meetings
• Ensure meeting venues are prepared and appropriate equipment and meeting documentation are available
• Ensure the agenda for scheduled meetings is prepared and presented to the CFO prior to meetings
• Ensure that all information/ research that needs to be carried out for the meetings is compiled and complete
• Manage and maintain effective procedures and efficient day-to-day work flow by creating and implementing a correspondence management system and process for incoming memos
• Ensure all correspondence is typed and where appropriate drafted and approved by a Manager or dispatched independently
• Administer the document management system and ensure confidentiality.

Only short listed applicants will be contacted. Applicants, who have not been contacted within
2 - 3 weeks of the closing date, should assume that their application has not been successful.
SM Placements is an equal opportunity employer.

Recruiter: SM Placements