Well groomed and professional Executive Assistant with a strong administrative background and excellent organising skills, required for this dynamic company in the heavy commercial motor industry.

Minimum requirements:
• Grade 12
• Minimum 5 years working experience in a similar role
• Computer literate – MS Office: Word, Excel and PowerPoint
• Must be willing to work every 2nd Saturday: 08h00-12h00
• Clear credit and criminal record essential
• Valid driver’s license essential and own transport preferred

Responsibilities:
60% Administrative duties:
• Maintain customer database
• Ensure customer complaints are auctioned within 24hrs
• Maintain fuel records
• Weekly computer backup
• Control and administrate fuel cards
• Security and safe keeping of all customer files
• Ensure Debtor files are maintained
• Credit notes are auctioned and processed
• Ensure approved credit applications are opened
• Prepare monthly CRM packs
• Maintain all uniform stock
• Housekeeping
• Switchboard relief
15% Function coordinating:
• Assist with the coordination and arrangement of award functions, honours evening, top achiever evenings, birthday celebrations, etc
15% HR Related matters:
• Assist with on-boarding process
• Maintain leave register
• Maintain training register
• Administration of input reviews
• Maintain personal records
• Coordinate induction of new employees
• Assist with Apprentice Appointment and Discretionary Grant Application
10% Director Assistance/PA Duties:
• Assist Director with ad hoc duties, i.e. reminders, diary management, etc.