Executive Assistant

Key Responsibilities:
• Managing correspondence, drafting letters, memos, emails and documents.
• Regular liaison with HODs, staff, SSW members, stakeholders, suppliers and service providers.
• Preparing monthly and quarterly member reports and newsletters
• Performing administrative and secretarial functions
• Maintain appointment schedule by planning and scheduling meetings, conferences, and appointments
• Maintaining register of member information, answering queries and resolving issues and assisting the CFO and Warden in member matters.
• Provide clerical and general office management/support to Business Services Department and Co-ordinate staff and support departments’ operational activities
• Documenting/recording information - Entering, transcribing, recording, storing or maintaining information in written/electronic format
• Training and supervising lower level clerical staff

Qualifications, Skills and Experience required
? 5 Years’ experience in a similar role
? Relevant tertiary qualification, degree preferred
? Excellent communication and people skills
? Excellent English and writing skills
? PC Literacy and proficient on MS Office – must have advanced Word, Outlook and Power Point skills
? Ability to work well under pressure and manage multiple priorities
? Must have experience of working in a high-level professional environment – corporate experience would be advantageous
? Highly organized and detail orientated
? Ability to maintain confidentiality at all times
? Problem solving and able to use initiative

Personal Attributes
? Excellent communication and people skills are essential for this role
? Strong organizational and time management skills
? Professional, diplomatic and able to work well with stakeholders at all levels
? Able to manage complexity and adapt to changing conditions
? The candidate must be flexible and able to work effectively under pressure and meet deadlines

R13 000- R15 000 CTC
Provident fund
13th cheque
Performance bonus (discretionary)
On site accommodation