Executive Assistant

Key Responsibilities:
• Managing correspondence, drafting letters, memos, emails and documents.
• Regular liaison with HODs, staff, SSW members, stakeholders, suppliers and service providers.
• Preparing monthly and quarterly member reports and newsletters
• Performing administrative and secretarial functions
• Maintain appointment schedule by planning and scheduling meetings, conferences, and appointments
• Maintaining register of member information, answering queries and resolving issues and assisting the CFO and Warden in member matters.
• Provide clerical and general office management/support to Business Services Department and Co-ordinate staff and support departments’ operational activities
• Documenting/recording information - Entering, transcribing, recording, storing or maintaining information in written/electronic format
• Training and supervising lower level clerical staff

Qualifications, Skills and Experience required
5 Years’ experience in a similar role
Relevant tertiary qualification, degree preferred
Excellent communication and people skills
Excellent English and writing skills
PC Literacy and proficient on MS Office – must have advanced Word, Outlook and Power Point skills
Ability to work well under pressure and manage multiple priorities
Must have experience of working in a high-level professional environment – corporate experience would be advantageous
Highly organized and detail orientated
Ability to maintain confidentiality at all times
Problem solving and able to use initiative

Personal Attributes
Excellent communication and people skills are essential for this role
Strong organizational and time management skills
Professional, diplomatic and able to work well with stakeholders at all levels
Able to manage complexity and adapt to changing conditions
The candidate must be flexible and able to work effectively under pressure and meet deadlines

R13 000- R15 000 CTC
Provident fund
13th cheque
Performance bonus
On site accommodation