Introduction:
A young and dynamic sectional title property development company and architectural firm in North Riding Area is looking for an Executive Personal Assistant & Office Administrator.
Qualifications / Minimum requirements:
• Grade 12 (equivalent)
• Relevant secretarial degree / diploma / courses
• Valid Driver’s License (not negotiable)
• Own reliable transport (not negotiable)
• Certified Administration Professional Programme (CPA) and Certified Professional Secretary (CPS) qualifications would be an added advantage.
Experience:
• Proven secretarial / Personal Assistant experience of a scope and level suited to this position.
Competencies
• Computer Literate (Outlook, Internet, MS Office – Word, Excel, PowerPoint)
• Excellent Organizational and administration skills
• Excellent Communication Skills (both written & verbal)
• Problem Solving Skills
• Interpersonal Skills
• Detail Conscious
• Reliable
• Proactive
Accountabilities
• Manage and co-ordinate own diary to effectively utilise time
• Arrange national and international travel, including compiling of business itineraries and obtaining of visas.
• Co-ordinate internal and external meetings, conferences, seminars, workshops, functions etc.
• Distribute incoming and outgoing correspondence
• Create and maintain an effective filing system; paper & electronic
• Effective administration of office resources
• Compile accurate and well laid out documentation
• Screen calls, take messages, manage queries and endeavour to proactively resolve issues where appropriate
• Maintain close liaison with Project Co-ordinator while out of the office
• Order and maintain stationery
• Compile and distribute memorandums and reports
• Liaise with clients, suppliers, service providers and VIP guests
We offer
Market Related CTC Neg – Monthly