Job Description:
Executive PA/Office Manager
Executive PA
Our client is an international law firm and we are looking for a very competent Executive Assistant to assist one of the Senior Partners of the firm. This is the ultimate PA/Secretarial role with a salary to match. We are looking for the right and left hand of a very senior executive who travels a lot and has a very high profile within the industry.

You need to be comfortable that you can work at this level of professionalism, juggle many balls and never drop any.

You need to be the Donna of Harvey Spectre - just better!

We are looking for the best of the best. Please get in touch if you feel you can handle this role.
Word Processing and Legal Administration - excellent advanced level skills
Invoicing & Collections
General Office Support
Private Administration
Must be systems orientated and must have excellent admin skills.
Ad Hoc Projects - super organised
MS Word, Outlook, PowerPoint, Excel - know them all well. Projects etc also welcome.
Is an initiator who is proactive in approach
Is innovative and able to generate ideas, show ingenuity and think up solutions.
Is methodical, organized, precise, accurate, neat and tidy with paperwork.
Has the ability to solve a range of ad hoc and recurring problems able to priorities
multiple tasks effectively in a fast paced environment; Is able to cope well with a virtual team and retains focus in a time of crisis
Is assertive and maintains his/her own under pressure
Demonstrates a conscious approach to work - able to follow a defined process, completes jobs, plans and sticks to deadlines
Is resilient and able to work effectively in a pressurized environment, juggling multiple tasks and able to cope with strong personalities.
Is results orientated with a strong motivation to achieve impressive results, strives to improve, has a “can do” attitude and enjoys challenges
Is flexible and displays willingness to work after hours, travel with the Senior Partner and other ad hoc requests, which is out of scope of natural duties.
Is client service driven and committed to client satisfaction.
Is analytical with an enquiring mind which enables him/her to identify and analyse patterns and trends, as well as see the relationship between cause and effect
Has foresight and anticipates and prepares well in advance, enjoys setting targets, plans activities.
Displays critical thinking and is good at probing the facts, challenging assumptions, seeing disadvantages to manage risk
Requires significant and demonstrable experience of working in an executive PA role at a large reputable law firm – to understand the requirements and implications of working for a
Senior Partner and/or CEO.

Proven Track Record is essential

B Degree, or Secretarial Diploma and Matric

Market Related, Negotiable on Experience