Position: Executive PA
Location: Gauteng (North of Gauteng)
Salary: Dependant on current total cost to company
Languages: Must be able to speak Hindi and English

Our client’s Medical Mobile Facility is a Rural Outreach program that will initially be delivered in the Deep Rural Area in North West with multipurpose Mobile Medical Units.

The Mobile Clinic serves to deliver healthcare at doorsteps by providing clinical, diagnostic and therapeutic care; it will also serve as an instrument to create health awareness amongst population.

Minimum Requirements

? Matric/Grade12
? A secretarial certificate or diploma will be a distinct advantage
? 5 years relevant experience in a secretarial or similar role within the financial services environment
? Proficient Microsoft Office Skills (Word, Excel, Outlook and Power-point).
? Ability to interact with executives, senior management and staff at all levels in and across the
business.

Key Responsibilities
? Proactively maintain appointment schedules by planning and scheduling meetings, strategic sessions, teleconferences travel and
accommodation.
? Time, email and priority management.
? Document preparation for meetings, preparation of monthly reports and power-point presentations.
? Draft minutes in a meeting and make sure that documents completed in the meeting are reported at a reasonable and appropriate time.
? Prepare payments requisitions for goods and services.
? Arrange meetings and all the relevant logistic requirements.
? Telephone answering and screening of calls, taking messages if management unavailable. Redirecting of call to appropriate person – when
necessary.
? Maintains office supplies by ensuring adequate inventory levels at all times (eg. Stationery supplies).
? Provide administrative support by ensuring that time frames, policies and procedures are adhered to in respect of reports, performance
management, etc and follow up on deadlines in respect of work processes/reports.
? Communicate with internal and external stakeholders.
? Receive guests.

Competencies
? Initiative/Pro-activity
? Good communication skills (written and oral)
? Adaptability and the ability to function in a team
? Interpersonal agility
? Client and excellence orientation
? Problem identification and solving
? Attention to detail
? Relationship building
? Planning and Organizing