Temp: Executive PA

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Location: Midrand | Contract Type: Temp | Remuneration: R130.00 p/h

Key Performance Areas (KPAs):
• Managing the CEO’s office.
• Potentially taking care of some personal matters (banking, tax, vehicles, medical, travel, insurance, investments etc.) to ensure Executive is freed up to focus on business objectives.
• Managing CEO’s travel expense claim form and obtain authorization from the Council member (Monthly)
• Arranging monthly staff meetings, management meetings (bi-weekly/ twice in a month).
• Arranging a PDR meeting off-site (once in a year).
• Distribution of minutes within 5 days from the date of the meeting
• Catering for meetings whenever required.
• Arranging travel, accommodation, forex and applying for a visa for CEO and Executives whenever required.
• Managing all aspects of local and international travel
• Perform reception duties on an ad-hoc basis

Inherent Requirements
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Matric
• PA diploma or certification is a plus