Receptionist/Executive Personal Assistant to the CEO

Location: Tygervalley, Northern Suburbs
Salary: R18k per month

Purpose of the Role:
We seek to appoint an Executive Personal Assistant who also acts as our front – desk receptionist. The position is responsible for providing administrative/professional support to the Chief Executive Office as well as handle inbound call management for our Asset Management Division.

Requirements:
Minimum 2 - 3 years Exec PA experience
Grade 12
Relevant PA/Secretarial qualification
MS Word, PowerPoint, Excel, Publishing, E-mail, internet, scanning
Solid Internet & web tool skills
Driver’s licence and own transport
Knowledge of the stock market (advantageous but not critical)

Duties:
Provide secretarial & administrative support to the Chief Executive Officer.
Screening calls for the CEO
Manage the diary of the CEO and manage time efficiently
Minute taking when requested
Organise & schedule meetings/conferences & the required rooms/equipment
Prepare documentation for appointments and meetings
Compile and type correspondence
Manage record keeping and follow-up of enquiries and correspondence
Coordinate travel arrangements
Contribute to ad hoc projects and activities where necessary
Undertake general administration
Sending and receiving correspondence & e-mails
Manage Office Correspondence
Handle incoming calls on our switchboard & forwarding calls to the relevant staff member
Catering where needed i.e. organizing refreshments for meetings
Accurate minute taking skills
Organising meetings/venues
Ensure all relevant paperwork is available for meetings/conferences
Effective filing for easy retrieval of documents
Confidential documents/filing is correctly maintained