Overview

Our Client is looking for another talented professional to complement their team, in the form of an Executive PA. We welcome your application if you believe you meet the requirements for this position.
Job Functions Administration

Industries Consulting Services,Fleet Maintenance

Specification

General duties will include:

• Providing professional assistance to the Executive office as well as to all relevant internal and external clients
• General secretarial and administrative duties that will include diary management, meeting coordination, minute taking, preparing and processing various types of documentation and presentations
• Arranging local and international travel as well as other relevant bookings
•Responsible for coordinating the completion of various projects and research as required within the team

Requirements
Qualifications
Matric
N.Dip in Office Administration or similar
Organising of meetings
Time/diary management
Organising correspondence and following up on pending matters with limited direction
Responding to urgent requests
Organising and preparing documents, preparation of meeting and board papers
Co-ordinating and booking travel arrangements
Assisting with organising events
Ability to use discretion and maintain confidentiality.
Minute taking in meetings
Screen calls and visitors for Directors
Arranging lunch for Directors on a daily basis and for special meetings
Professionalism and professional appearance
Minimum Requirements

Advanced – MS Office suite (skills will be tested)

At least 7 years’ experience as a PA
Exceptional computer literacy
Initiative
Maturity to handle a range of situations
A meticulous and thorough nature
An ability to work to tight deadlines
Outstanding verbal and written communication skills
Loyalty and a high level of confidentiality