EXECUTIVE PERSONAL ASSISTANT - Southern Suburbs Verfied

R 25,000 per month Southern Suburbs, Western Cape Southern Suburbs, Western Cape more than 14 days ago 26-05-2017 1:47:17 PM
23-06-2017 1:47:17 PM
Executive Personal Assistant
Mowbray
R25,000 TCTC

The partner and executive of a Digital Solutions Agency requires an executive personal assistant who is able to keep up with his fast paced style and his role which has often changing priorities.

Your responsibilities will include but not be limited to:
• Diary management diary: coordinate meeting times, based on ME instruction. Ensure meetings are checked and prepared. Flagging meeting start and times. Arrange welcome board and plates and parking.
• Provide personal assistance to Managing Executive with a 24 hour turnaround time on execution and feedback.
• Plan and coordinate internal employee meetings: Budgets, Financial sign off, 90 day, pipelines and performance reviews.
• Plan and coordinate external client meetings. Including travel, parking, etc.
• Research information as and when required.
• Liaise with HR department regarding new appointments, and manage confidential correspondence and reporting accordingly.
• Administrative duties: filing, faxing, typing, copying, scanning, sign off of documentation and ordering of stationery
• All and any other duties commensurate with the role

Minimum requirements:
• Previous experience as an assistant, minimum 3 years
• Own car and license and ability to be at the office 8-5 every day
• Good telephone manner
• Highly articulate and professional and well groomed
• Must be able to conduct oneself with tact and discretion at all times
• Strong Interpersonal & Communication skills (Verbal and Written)

Advantageous requirements:
• Previous experience in a digital or similar agency
• Bilingual in English and Afrikaans