EXECUTIVE SECRETARY (PA)

KEY RESPONSIBILITIES
• Secretarial and administrative assistance which include but are not limited to calendar and meeting management; office reception and screening of calls; ordering of supplies; database updates; filing; typing; courier deliveries etc.
• Administration of payments: complete documentation; ensure payments are correct & on time and reconcile accounts
• Making travel & visa arrangements & manage Forex requirements
• Typing and distribution of all management related reports
• Handle all logistical arrangements related to departmental meetings; functions and events
• General office management & ad hoc admin duties
• Administrative assistance with projects when needed
JOB INCUMBENT REQUIREMENTS
• Grade 12
• 2 years+ experience as secretary / PA to senior management
• Secretarial diploma / equivalent qualification ideal
• Experience in arranging overseas travels advantageous
• Strong administrative skills
• Excellent verbal & written communication skills (English)
• Computer Literacy: MS Office Advanced level
• Competencies required: Honesty; Passion and Resourcefulness; Problem assessment; Planning; organising and control; Detail Orientation; Stress Tolerance; Learning Orientation; Relationship building and Service Orientation
SALARY & BENEFITS MARKET-RELATED