EXECUTIVE SECRETARY (6 Month Contract)
Port Elizabeth:
Requirements:
Have Matric, with a Secretarial / Business Administration Diploma
Have a high level of written and verbal proficiency in English and German
Have at least six years secretarial experience at a Senior manager / Executive level
Have advanced computer literacy (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) and electronic report preparation/ presentation skills
Be experienced in data analysis and preparation
Display good organising and planning skills, with strong attention to detail
Be diplomatic, professional, and have excellent communication skills across all levels
Have the ability to perform under pressure
Have the ability to take initiative, and assume accountability for own actions
Be flexible to work overtime when required
Have an excellent attendance record
Able to maintain confidentiality and integrity
Responsibilities:
Maintenance of confidentiality in all matters relating to the Managing Director, the Board, Executives, and Company in general
Preparation of professional, accurate, high quality electronic presentations and documentation
Handling of incoming and outgoing communication, and re-routing to appropriate individuals/ departments as necessary
Screening of calls, acting as an intermediary, and taking messages that can be dealt with at an appropriate time by the Managing Director
Interpreting and implementing the Managing Director’s instructions as required
Providing an extremely high level of professional administration services to the Managing Director’s office, including accurate record keeping, typing, leave reports, travel and expense claims, etc
Coordinate the Managing Director’s travel arrangements, ensuring that seamless arrangements for transport, accommodation, security and itineraries are made.
Co-coordinating the Managing Director’s diary
Screening all visitors
Arranging and co-coordinating relevant meetings within the company and externally