Synopsis:
Leading motor manufacturer looking to appoint a suitably skilled and qualified secretary at their national sales office in Sandton
Minimum Requirements
• Matric
• Degree or National Diploma – Secretarial / Business Administration (completed)
• Minimum 2 years secretarial experience as senior / executive secretary
• Advanced proficiency in MS Excel, word and PowerPoint
• Excellent typing skills and advanced electronic report and presentation preparation skills
• Excellent written and verbal business English communication skills
• Willing to work outside of normal office hours if required
• German language proficiency an advantage

Job Description
Suitably skilled and qualified secretary to take responsibility for providing an extremely high level of administration services to Directors’ office, including:
• Coordinating Directors’ respective diaries
• Handling incoming / outgoing communication and re-routing to appropriate departments / individuals as required
• Answering routine correspondence within limits of authority
• Screening all incoming calls, acting as intermediary for Director(s) within established guidelines and re-routing issues that could be handles elsewhere
• Screening all visitors to the office of the Directors’
• Ensuring the smooth running of the office in Director(s) absence by either handling, or delegating important matters
• Interpreting and implementing Directors’ instructions and administrative requirements
• Preparing professional, accurate, high quality electronic presentations and documentation
• Arranging and coordinating meetings / workshops with employees and external delegates
• Making local and international travel reservations and itinerary bookings, including setting up appointments
• Preparing and processing local and overseas travel expense claims
• Keeping a comprehensive filing system for division and maintaining all routine office administration