CANDIDATE MINIMUM REQUIREMENTS
Education:
• Grade 12 or equivalent
• Tertiary: Administration / Facilities Qualification will be an advantageous

Work experience:
• Previous experience in the same or similar position
• Familiar with all duties and procedures in the facilities environment
• MS Office (Word, Excel and Email) is essential

Other:
• Needs to have an interest in the facilities industry
• Reliable, responsible and dependable to fulfil obligations
• Attention to detail
• Able to work under pressure
• Willingness to lead, take charge and offer direction
• Ability to multitask
• Show initiative by taking control of task
• Excellent communication skills
• Friendly and service orientated

Tasks (include but not limited to):
General office admin such as:
• Email follow ups.
• Filing and record keeping.
• Control appointments for FM.
• Document tipping or rectification
• Invoicing control (from suppliers) and to make sure that quote vs invoice is correct for sign off and submission
• Sending PO’s to contractors and do follow up on quotes and invoices
• Once invoices are signed and approved, then submit for payment
• Updating files and information
• Follow-up for information
• Stock ordering for stores. (when stock is approved)
• Getting quotes for stock
• Checking projects updates from FM’s and have submitted monthly updates
• Assisting with general records updating such as supplier’s information
• Follow up on vehicle checks
• Liaising with suppliers
• Reporting back on work not completed
• Assisting on getting prices or estimates
• General office upkeep