Facilities Officer - Cape Town Verfied

Salary Negotiable Cape Town, Western Cape Cape Town, Western Cape more than 14 days ago 25-08-2014 11:58:59 AM
22-09-2014 11:58:59 AM
Well-established international firm offers excellent job opportunity as Facilities Officer for experienced candidates. Key responsibilities include timeous general maintenance and repairs within set budget at their call centre operation in Cape Town.

KPI’s:

1. Site Maintenance

Conducts site visits to ensure operational effectiveness with minimal disruption to ongoing working staff.
Ensures all work undertaken conforms to the Health and Safety Act and is not in contravention of any National Building Regulations.
Ensures cleaning staff efficiency on site at all times and manage cleaning routines
Coordinates the repairs and replacements of all office equipment.
Assists IT team with office reticulation projects.
Supervises all outsourced facilities functions.
Ensures adequate stock levels are maintained within business unit with regards to cleaning materials, refreshments etc.
Builds cordial relations with Landlords and Governmental Institutions (Eskom/City Power/Public Works).

2. On Site Vendor Management

Liaises with all internal and external suppliers and vendors, building services management, Security, access control and cleaning staff to ensure that they are performing as per accepted SLA’s.
Resolves conflicts with minimal or no disruptions to overall daily operations.
Ensures all escalations regarding contractor performance/non performance is escalated to line manager.

3. Project Management

Ensures accuracy and completeness of information submitted to management on projects in order to avoid delays.
Develops and maintains a sound understanding of policies and procedures to develop alternatives to improve and expedite time frames.
Endeavours to reduce turnaround time to deliver projects within cost and quality.
Ensures that all activities are performed timeously, accurately and professionally.
Communicates daily with contractors on progress and attends weekly meetings.

4. Document Management

Compiles and submits all reports timeously.
Conducts quality checks in terms of documentation conditions to comply in the site build/maintenance.
Reviews and approves of contractor documentation.
Ensures all documentation information accuracy.
Keeps records (hard copy and electronic) of all permits, leases, and correspondence.

Requirements

2 – 3 years experience in Facilities/Property Management and Development and/or site maintenance field.
Experience in managing vendor relationships
Minimum 2 years proven technical maintenance experience in a service delivery environment

Fantastic opportunity with great prospects.