PURPOSE OF THE ROLE:

• To support the Unit Head by providing the finance / commercial perspective from the finance point of view in all matters pertaining to the unit
and provide inputs to the Unit Head in managing the operations of the factory on a day to day basis and provide finance and commercial
services to manufacturing activities being undertaken. Ensure timely and accurate preparation of accounts to meet Business / Factory targets.
To be the service resource to the operations team and an internal auditor within the system to ensure implementation & compliance with
Company’s internal policies / guidelines including related statutes. To co-ordinate with the Supply Finance Team in the areas of procurement,
logistics, sourcing, tax matters, statutory compliance, vendor payments, cost allocations, factory performance indices etc.

• To be over all responsible for facilitating setting-up controls, systems & processes and compliance of the same to ensure smooth functioning
of South Africa Factory operations. To guide & develop subordinates.

• Pro-active identification and mitigation of risks.


KEY RESULT AREAS

Value Capture / Addition Role

• Assist in formulation of Budget financials for the factory
• Systems & Controls – Streamline systems & controls and assist in formulation of SOPs in related areas of work
• Monitor key performance metrics such as conversions costs, energy costs, manpower deployed, variances, wastages etc. and use the
analysis together with the factory manager to lay down performance metrics for the unit
• Self-development and development of people

Risk & Mitigation Role

• Ensure statutory compliance in commercial and area of operations in South Africa factory
• Ensure proper insurance coverage of all assets in South Africa factory

Service & Support Role

• Oversee all commercial and accounting activities to ensure timely preparation and closing of books of accounts
• Responsible for co-ordinating internal and statutory audits of the factory operations
• Responsible for timely and accurate preparation of MIS and Performance Review data for the factory
• Responsible for ensuring Inventory accuracy and proper verification of inventory and fixed assets at the factory
• Responsible for ensuring “ No PO No Pay”


OBJECTIVES:

For Value Capture / Addition Role

• Assist in formulation of Budget financials for the factory

- Assist various departments in calculation of budgets , validate assumptions
- Consolidation & Finalization of Unit Plan / Budget for South Africa Factory.
- Review and monitor spends against budgets and highlight variances for corrective actions

• Systems, Processes & Controls – Streamline systems, processes & controls and assist in formulation of SOPs in related areas of work

- Responsible for ensuring compliance with internal control guidelines and systems requirements through conducting surprise checks and
highlighting areas of non-compliance for immediate action in a pro-active manner
- Responsible for drafting SOPs in commercial related operations of the factory
- Review all SOPs in commercial areas and make necessary amendments / modifications / up-dations on an ongoing basis

• Self-development and development of people

- To remain abreast of latest developments in the accounting function including release of new standards, guidelines etc. by the accounting
bodies / institutes and brief the team on the same
- To ensure that team members are equipped with appropriate knowledge to facilitate operations and provide guidance and assistance in their
operational area
- To identify training needs of sub-ordinates and facilitate the training

For Risk & Mitigation Role

• Ensure statutory compliance in commercial and other area of operations in South Africa factory
- Review on an ongoing basis the statutory compliance checklist for updating and inclusion of provisions of any new applicable statutes
- Carry out surprise checks to ensure compliance of applicable statutes by respective operating team members
- Ensure timely submission of statutory returns and timely deposit of statutory dues
- Ensure compliance of all applicable commercial statutes
- Prompt impact analysis and intimation to SA leadership team on changes / modifications in the local statutes

• Ensure proper insurance coverage of all assets in South Africa factory
- Review on an ongoing basis to ensure appropriate insurance coverage of all assets in co-ordination with HO

For Service & Support Role

• Oversee all commercial and accounting activities to ensure timely preparation and closing of books of accounts
- Review Trial Balance of South Africa operations and ensure correctness of the balance reflected against GL codes and timely recovery of
advances / deposits etc. and do necessary follow-up
- Ensure timely closure of books of accounts

• Responsible for coordinating internal and statutory audits of the factory operations
- Co-ordinate internal and statutory audits related to factory operations and ensure proper implementation of audit points
- Ensure proper preparation of all schedules required for financial accounts and audit
- Ensure compliance with all accounting standards / norms

• Responsible for timely and accurate preparation of MIS and Performance Review data for the factory
- Efficiency monitoring – yield analysis (E.g. – RM Yield, PM yield, spares consumption, power generation & consumption etc.) and interacting
with the manufacturing team at South Africa Factory in order to drive cost efficiencies
- Responsible for timely and accurate generation of MIS reports to facilitate smooth review of factory operations and highlight deviations /
variances from standards/targets for corrective action
- Conduct proper analysis of factory PE and conversion costs and highlight deviations from targets for action
- Benchmark to Contact Manufacturing Units & between other RB owned Plants vis-a-vis over-fills, yields, rejections etc.
- Facilitate analysis of daily production reports
- Facilitate analysis of manufacturing variances against standards
- Generate detailed MIS for South Africa factory operation on a monthly basis and prepare Dashboard for the same

• Responsible for Inventory accuracy and ensuring proper verification of inventory and fixed assets at the factory
- Ensure timely conduct of physical verification of inventory and fixed assets as per Company policies and ensure proper reconciliation with the
JDE / System records of inventory and fixed assets
• Review of ageing of Inventory of RM/PM/Spares/FG and highlight to Supply team for appropriate intervention to avoid inventory obsolescence
and ensure optimization of warehouse space by preparation, finalization and circulation of the monthly ageing report within stipulated date.

• Aid and facilitate operations with specific focus on meeting expectations of Customers – both internal and external

Key Performance Indicators

• Timely reporting of factory PE and other operational indices by ___ of every month
• Timely completion of books of accounts including audit
• Completion of physical stock take at month end within ___ days of close of the month
• No discrepancies between book stock and physical stock and timely reconciliation including entries
• Initiation & completion of Strategic Cost Management initiatives as agreed
• Statutory Compliance – No statutory violations
• No of Internal Audit Points and their implementation
• No payment is processed with adequate PO in place for same.