Full-time position at an Non-profit Organisation in Houghton for a Financial Administrator. The ideal candidate should have experience/knowledge of the following:

Pastel Partner
• Process cashbooks monthly using Pastel Bank manager.
• Process petty cash and credit card cashbooks
• Balancing off loan accounts- check if all loan accounts are in agreement, and if not, investigate and process journals to correct
• Process bank reconciliation statements monthly
• Process income transfer journals and overhead journals and salaries journals.
• Create cost codes for new projects and new GL Codes for new expenses
• General ledger maintenance

Creditors
• Capture all invoices on Pastel before they are paid to avoid duplicating payments and for maintaining all invoices paid per supplier
• Reconcile our records against supplier statements
• Create creditor accounts on Pastel
• Where supplier invoices are not available, call the respective suppliers to get the outstanding balance, e.g. COJ whose invoices reach us after due date.
• Processing travel claims
• Getting invoices signed off by relevant HODs before payments are made.
• Getting the invoices checked by the Finance Manager against the Supplier age analysis before loading onto the Bank for payment.
• Uploading payments onto Standard Bank Business Online

Customers
• Create debtor accounts on Pastel with all relevant information for S18As to be issued
• Processing customer invoices
• Sending out invoices and monthly statements to customers

Bank Management
• Closely monitor the bank daily to check for new income and inform the relevant parties.
• Monitor all accounts for any changes
• Running investigations with the bank where necessary, e.g. where references on the bank statements is uninformative.
• Log on a query with the bank to get details.
• Intercompany transfers- making sure funds received are transferred to investment accounts for interest.
• Making sure the transactional bank account has funds when needed, e.g. salaries, payments and debit orders
• Keeping a record of debit orders and the dates that money is deducted and making sure there funds in the bank as and when needed.
• Loading banking details for new creditors and for new staff on Standard Bank Online.
• Prepare the paperwork for depositing cheques.

Credit Card
• Use the customer credit card details to process payments as per customer instructions.
• Following up on credit card transactions that do not go through

Sagepay
• Upload all new debit order details on Sagepay
• Update the recurring ones monthly
• Check the reconciliation statements on the system to see which debit orders went through and which did not.
Filing
• Ensure all documentation of payments and intercompany transfers are filed in correct files and in correct order.
• Make sure bank statements of all bank accounts are filed monthly
• Stamp, sign and file all paid supplier invoices
• File invoices received for all bank statements

Other Duties
• Assist with the audit process
• Telephone communication with suppliers and customers
• Any other tasks as requested by Finance Manager.
• Assist HODs with any information they may need

SKILLS REQUIRED:
Financial qualification
Good command of English, both written and spoken
Good organisational, planning and time management skills
Experience in a related position
Proficiency in Microsoft package including the understanding of a Database
Experience in Pastel Partner