Financial Operations Manager – Property
Bryanston
R600 000 CTC + Performance Bonus

Requirements:
• B.Degree + completed articles essential
• Management experience of finance team essential
• Not studying at present!

Core Functions
• Management and review of team and all their duties
• Support to Property Managers for financial information related to their portfolio
• Compliance and Governance at building level (Includes Audits, AFS, Tax, VAT, etc)
• Effective Management of Cash
• Completeness and accuracy of all financial information (Balance Sheet, Income, Expenses)

Roles and Responsibilities
1. Review/Analysis:
High level review of Monthly Balance Sheet and Income Statement reconciliations for Audit File
Review of monthly Propco / Shareholder Packs (Actual YTD and forecast information) and advise PM once done
Analysis of Financial Information to check reasonability thereof
Assist Property/Centre Managers with preparation of Budgets
Review Budgets and check reasonability thereof
Review of Lease Schedule against Lease Agreement to ensure correct loading of financial information in MDA
Review of Letting Commission calculation to ensure accuracy thereof
Review of monthly KPI report
Analyse utilities - over/under recoveries , difference in summer/winter tariffs, financial effect
Review/perform completeness check that all utilities have been received
Review of Municipal Accounts for Rebills and if there is interest charged
Treasury: Cash flow management (ie. Ensuring sufficient funds to make payments, and funds are optimally managed)
Ensure accuracy and completeness of billing (pre-billing checks) 18/19th of the month - review MJ's for recoveries
Ensure payovers are calculated correctly, before handing to Property Managers for operational check
Ensure payovers are paid on time
Review of VAT recon and VAT201

2. Reporting:
Preparation and presentation of Annual Financial Statements
Preparation of Income Tax computation and submission on eFiling
Review of and assist Property/Centre Manager with Financial information in Propco / Shareholders meetings
Reporting at owner level for the full financials of a portfolio
Assist in compilation of Monthly Report Packs by coordinating with Accountant, Property Administrator and Property Manager

3. Ad hoc
Handling of financial queries either from Property/Centre Managers or Owners - high level, which are unresolved by junior staff
Attendance of Monthly Propco Meetings
Importing Budgets into MDA
Release of Payments on Online Banking
Release of suppliers on Online Banking
Monitoring of internal control procedures to ensure Company procedures are being adhered to
Ensure all appropriate accounting standards and principles are being adhered to
Provide adequate training and support to junior staff within finance team
Liaising with Asset Managers and clients when necessary
Planning and preparation for Financial Year Ends and Audits
Assisting with Audits and Audit queries/ Liaising with Internal Auditors
Calculation and submission of income tax
Calculation of Shareholders Contributions
Preparation of Adjustment Accounts (FM)
Ensure adequate filing system is in place
Ensure all finance related Building Take-on procedures are done
Clean up of accounts - sorting out long outstanding/historical issues
Improvements in workflow/efficiencies
Identification of Council issues with PM (Keeping up to date of transfers of new accounts)
Updating PM's on utilities - bi-weekly
Relevant ad hoc tasks as and when they arise

4. Checks to perform by FM before releasing payments on Online Banking:
Agree banking details on Standard Bank Audit Report (SBAR) to Invoice/MDA Payment Approval
Where CDI payments being made, agree bank reference on SBAR to Invoice/Statement (eg. Utility account number)
Agree amount captured to amount being paid
Ensure correct legal entity making payment and beneficiary
Ensure that all documents are signed in terms of the Levels of Authority - spot check