French speaking Project Coordinator MICE - Cape Town
R
20,000
per month
Cape Town,
Western Cape
more than 14 days ago
Title: French speaking Project Coordinator MICE
Department: Sales
Reports to: Market Manager MICE
Job Purpose:
To effectively quote, manage and execute all meetings, incentives and events in Southern Africa for our Client in Tourism industry.
Key responsibilities:
• Prepare customized proposals based on client brief including intensive research into products available to tailor make a proposal
• Quoting of correct costing in Excel and Passion according to company guidelines with a detailed and creative description of proposed itinerary and services
• Implement ground arrangements & domestic / regional reservations for programs including the booking of venues, décor supplies, technical suppliers etc.
• Negotiate with relevant suppliers for special rates in order to obtain business
• Renegotiate rates with relevant suppliers once business has been secured in order to increase margin
• Management of financials pertaining to the event
• Input all relevant data into Passion or any other software used to sell our products e.g. EventPro.
• Keep an up-to-date list of additional freelance staff for events e.g. to man a hospitality desk
• Hiring of additional staff for events (e.g. to man a hospitality desk) upon approval of your superior
• Onsite management of actual event including meet & greet, check-in, function management, conference coordination, transport facilitation etc
• Compile detailed cost analysis and final invoicing
• Keeping updated suppliers lists and contact details
• Travel nationally / regionally if required
Additional responsibilities:
• Maintain good product knowledge of hotels, convention venues and services and maintain close working relationships with the relevant personnel
• Keep up to date with product changes
• Produce the quality of service expected from our Client
• Demonstrate good communication skills and customer care
• Constantly promote a positive image of the company internally and externally
• Assist the Divisional Manager in his / her absence with checking quotations
Language requirement: French and English
Job Types: Full-time, Permanent
Salary: R20,000.00 /month
Department: Sales
Reports to: Market Manager MICE
Job Purpose:
To effectively quote, manage and execute all meetings, incentives and events in Southern Africa for our Client in Tourism industry.
Key responsibilities:
• Prepare customized proposals based on client brief including intensive research into products available to tailor make a proposal
• Quoting of correct costing in Excel and Passion according to company guidelines with a detailed and creative description of proposed itinerary and services
• Implement ground arrangements & domestic / regional reservations for programs including the booking of venues, décor supplies, technical suppliers etc.
• Negotiate with relevant suppliers for special rates in order to obtain business
• Renegotiate rates with relevant suppliers once business has been secured in order to increase margin
• Management of financials pertaining to the event
• Input all relevant data into Passion or any other software used to sell our products e.g. EventPro.
• Keep an up-to-date list of additional freelance staff for events e.g. to man a hospitality desk
• Hiring of additional staff for events (e.g. to man a hospitality desk) upon approval of your superior
• Onsite management of actual event including meet & greet, check-in, function management, conference coordination, transport facilitation etc
• Compile detailed cost analysis and final invoicing
• Keeping updated suppliers lists and contact details
• Travel nationally / regionally if required
Additional responsibilities:
• Maintain good product knowledge of hotels, convention venues and services and maintain close working relationships with the relevant personnel
• Keep up to date with product changes
• Produce the quality of service expected from our Client
• Demonstrate good communication skills and customer care
• Constantly promote a positive image of the company internally and externally
• Assist the Divisional Manager in his / her absence with checking quotations
Language requirement: French and English
Job Types: Full-time, Permanent
Salary: R20,000.00 /month
Recruiter: Black Pen Recruitment